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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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9406 Wastewater Group - Safety

9406-01   WG, Safety Policies, Plans & Procedures

Series documents programs to promote a safe work environment. Includes safety policies, plans and procedures for ergonomics, emergency evacuation, electrical, Lockout/Tagout, bloodborne pathogen, personal protection, and other safety related documentation and correspondence.

Retention: 5 years after superseded
Authority: OAR 166-200-0395(4)(a)
Confidential? No                                                
Vital Record? Yes
Record Copy? Yes                                             

 

9406‑02   WG, Hazardous Substance Communication Records

Series is used to inform employees of potential hazards and of protective measures to be taken with regard to hazardous materials. Records include correspondence, training records, Safety Data Sheets (SDS), SDS summary records, policies and procedures and other related data.

Retention: 75 years after superseded
Authority: OAR 166-200-0395(1)
Confidential? No                                               
Vital Record? Yes
Record Copy? Yes                                            

 

9406‑03   WG, Industrial Hygiene and Audiometric Test Records

Series is used to monitor the results of tests that measure workplace exposure to hazardous materials and noise levels that may impair hearing. Records include reports, findings, recommendations and other related data.  Individual test results and individual employee records of hazardous exposure are maintained separately in the employee medical file.

Retention: 30 years after separation
Authority: 29 CFR 1910.1020(d)(1)(i); OAR 166-200-0315(2)
Confidential? Yes                                             
Vital Record? Yes
Record Copy? Yes                                           

 

9406‑05   WG, Respirator Fit Test Records

Series documents that employees have been shown proper respirator use and ensure that respirators fit each employee properly. Records include employee name, date, respirator type, fit test equipment maintenance and calibration, and other related data.

Retention: Retain 6 years after separation
Authority: OAR 166-200-0305(5)
Confidential? No                                               
Vital Record? No
Record Copy? Yes                                            

 

9406-06   WG, Safety Reports, Evaluations & Recommendations

Series consists of records generated from the workplace safety programs. Includes safety inspection reports, injury and exposure statistics and recommendations, job hazard analyses, and other reports related to areas included in safety plans, policies and procedures.

Retention: 10 years
Authority: OAR 166-200-0395(4)(b)
Confidential? No                                    
Vital Record? No
Record Copy? Yes                                 

 

9406-07   WG, Safety Committee Minutes, Exhibits & Agendas

Minutes, exhibits and agendas from all safety committee meetings, including Tailgate meetings and any meetings that support the WG safety programs.

Retention: 3 years
Authority: OAR 166-200-0395(4)(c)
Confidential? No                                    
Vital Record? No
Record Copy? Yes