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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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9408 Wastewater Group - Regulatory Compliance

9408-01   WG, NPDES Permits

Series consists of information regarding the National Pollution Discharge Elimination System (NPDES) permit for the Collection System, Columbia Blvd. Wastewater Treatment Plant and Tryon Creek Wastewater Treatment Plant.  Permit covers wastewater collections, treatment, control and disposal system and adequately treated wastewater and treated stormwater discharges to public waters. Records include applications, permits, permit addenda and modifications.

Retention: Permanent
Authority: OAR 166-200-0300(7)(a)
Confidential? No               
Vital Record? Yes
Record Copy? Yes                

 

9408-02   WG, NPDES Permit Supporting

Series consists of records that document compliance with the NPDES permit and operational goals. Records include correspondence, incidents, citations, orders, inspections, plans, monitoring, and reporting.

Retention: 5 years after permit expiration or revocation
Authority: OAR 166-200-0300(7)(b)      
Confidential? No               
Vital Record? No
Record Copy? Yes                

 

9408-03   WG, NPDES 1200 COLS Stormwater Permits

Series consists of all information regarding the National Pollutant Discharge Elimination System (NPDES) Stormwater Discharge permit for the Columbia Blvd. Wastewater Treatment Plant.  Permit covers site-specific stormwater discharges to the Columbia Slough.  Records include applications, permits, permit addenda and modifications.

Retention: Permanent
Authority: OAR 166-200-0300(7)(a) 
Confidential? No                  
Vital Records? No
Record Copy? Yes                                         

 

9408-04   WG, NPDES 1200 COLS Stormwater Permit Supporting Records

Series consists of records that document compliance with the NPDES Stormwater Discharge permit and operational goals. Records include all correspondence, incidents, citations, orders, inspections, monitoring, and reporting.

Retention: 5 years after permit expiration
Authority: OAR 166-200-0300(7)(b)
Confidential? No                  
Vital Records? No
Record Copy? Yes                

 

9408-05   WG, Air Emissions and Odor Monitoring Permit

Series is used to document the monitoring parameters for the CBWTP Air Contaminant Discharge Permit and the Dispatchable Standby Generator as required by DEQ. Information includes annual reports and submissions for permit applications.

Retention: Permanent
Authority: OAR 166-200-0300(7)(a)
Confidential? No                   
Vital Records? No
Record Copy? Yes                

 

9408 – 06   WG, Air Emissions and Odor Monitoring Supporting Records

Series is used to document the monitoring parameters for the CBWTP Air Contaminant Discharge Permit and the Electrical Power Generator Permit, as required by DEQ. Documents include related air emissions and odor control monitoring, inspections and data including records of digester gas consumption, boiler natural gas consumption, standby generator diesel fuel usage and generator run times.  Information includes odor complaints and follow-up actions, odor survey results if required, all correspondence and support documentation and other odor monitoring and air quality data.

Retention: 5 years after permit expiration
Authority: OAR 166-200-0300(7)(b)
Confidential? No                   
Vital Records? No
Record Copy? Yes                

 

9408-07   WG, Regulatory Compliance

Includes all permits, agreements and licenses, with supporting documentation and correspondence necessary to support WG operational requirements (other than the NPDES permits or other specified record areas in this retention schedule).  Includes, but is not limited to pressure vessels, security alarms, radiological, software, hazmat and electrical.

Retention: (A) Annual reports, permit, addenda, modifications – Permanent; (B) All other records – 5 years after expiration
Authority: OAR 166-200-0300(13)
Confidential? No                   
Vital Records? No
Record Copy? Yes                

 

9408-08   WG, Licenses and Certifications 

Series created to document the certification of individual licenses required by various agencies to work within WG job classifications.  Included, but not limited to electrical, operations, collections systems, commercial driver’s licenses (CDL), welding, and backflow prevention.

Retention: Until superseded (Record copy maintained in employee Personnel File)
Authority: ORS 192.005(5)(b)(D) 
Confidential? Follow bureau procedures for maintaining confidentiality of individuals’ or contractors’ personal information.
Vital Records? No
Record Copy: No

 

9408-09   WG, Underground Storage Tanks

Includes all permits and supporting documentation and correspondence for underground storage tanks on WG property.

Retention: 25 years after tank removal
Authority: OAR 166-200-0335(7)(a)
Confidential? No                   
Vital Records? No
Record Copy? Yes