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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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4005 - Security

4005-04   Building Security Access – Video Tapes

Series is created to visually document specific access points in the Communications Center.  Series may also be used to remotely recognize persons entering the building after hours.  Series is the video tape of persons passing through security areas.  Record includes video tape of security access points. 

Retention: 30 days
Record Copy? Yes
Confidential? Yes
Authorization: OAR 166-200-0100(68)
Vital Record? No


4005-05   Visitor Security Checks

Automated file used to track authorization for access by non-bureau employees, contractors or city support staff.  May identify one day authorization and/or up to two years depending upon project requirements.

Retention: 1 year after authorization expires.
Record Copy? Yes
Confidential? Yes
Authorization: OAR 166-200-0145(7)
Vital Record? No