Skip to Main Content View Text-Only

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

2301 Cable Communications

2301-01   Cable Franchise Records and Annual Reports

Series is used to manage franchise agreements and monitor activities of cable companies. Records include copies of franchise application, requests for proposals and responses, policy documents, annual reports, consultant reports, news clippings and other similar records.

Retention: Permanent
Record Copy? Yes 

 

 

2301-02   Cable Franchise Agreement Preparation Records

Series is used to manage franchise agreements and monitor cable companies performance. Records include correspondence, copies of codes, ordinances and legislation, and copies of reports to federal agencies.

Retention: Retain as needed, until superseded or obsolete.
Record Copy? Yes

 

2301-03   Cable Regulatory Commission Records

Series is used to document activities and actions of the Cable Regulatory Commission and it's committees. Records include agendas, minutes, quarterly complainant reports and annual reports and other similar records. Minutes may include attendance, items discussed, actions of committees, etc.

Retention: Permanent
Record Copy?
Yes

 

2301-04   Cable Regulatory Commission Orders

Series is used to maintain a history of actions taken by the Cable Regulatory Commission. Series is used to maintain and document requirements on cable companies. Series consists of copies of orders by the commission to cable companies in regard to maintaining requirements.

Retention: Permanent
Record Copy? Yes

 

 

2301-05   Cable Regulatory Commission Work Records

Series is used to monitor franchise compliance. Records include correspondence, applications, recommendations, and selection of Commission members, news clippings and other related records.

Retention: 3 years
Record Copy? Yes

 

 

2301-06   Cable Access Corporation Records

Series is used to maintain records on the nonprofit corporation which the City has a continuing contract and for which the City has compliance oversight. Records include copies of Articles of Incorporation, bylaws, quarterly reports, correspondence and other corporate records.

Retention: Permanent
Record Copy? Yes

 
 

2301-07   Cable Access Corporation Minutes

Series is used to maintain a record of corporation actions and activities. Series includes agendas, minutes, and background records.

Retention: 2 years
Record Copy?
No
Where? Cable Access Corporation

 

2301-08   Cable Revenue Records

Series is used to maintain copies of accounting records received from cable companies. Series is used to track revenues received from cable corporations. Records include correspondence, receipts, authorizations, spreadsheets, and other similar records.

Retention: 3 years
Record Copy? No 
Where? Office Management & Finance

 
 

2301-09   Complainant Records

Series is used to maintain records of complaints about service of the cable companies and the Cable Access Corporations. Records include forms and correspondence used to document complaints. Records may include complainant, date of complainant, problem, response/resolution, follow-up and other related records.

Retention: 2 years
Record Copy? Yes

 
 

2301-10   Institutional Network (I-Net) Records

Series is created to document the interaction between the city and franchise holders for use of the Institutional Network (I-Net) as part of the franchise agreement. The I-Net is used to deliver voice, data, and video transmissions for city agencies along lines provided by the franchise holders. Records include copies of maps, agreements, consultant reports, correspondence, quarterly reports, user meetings, agendas, reference materials, working records, etc. Series includes I-Net and fiber-optic set asides. Examples of I-Net use are the lines set aside to deliver telemetry data from traffic signals to the computer system and video camera images used to monitor traffic around the Rose Garden Arena.

Retention: Permanent - reports and quarterly reports; until superseded - maps; retain as needed - all other reports.
Record Copy? Yes