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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

2302 Franchise Management

2302-01   Utility Franchise Records And Reports

Series is created to maintain annual reports, quarterly reports and records of utilities as per city code, charter and franchise ordinances. Records include annual and quarterly reports, policy documents and copies of reports.

Retention: Permanent
Record Copy? Yes 

 

2302-02   Utility Revenue Records

Series is used to maintain accounting records for revenue received from utility companies. Records include correspondence, receipts, spreadsheets, authorization notices formulas, and other related records.

Retention: 3 years
Record Copy? No
Where? Office of Management & Finance- Accounting Division

 

2302-03   Public Telephone Complaints

Series is used to document complaints received about public telephones located in the right of way. Series is created to document actions taken in response to the complaints. Records include copies of the intake forms and correspondence. Records may include complainant, date of complainant, problem, response/resolution, follow-up and other related records.

Retention: 1 year or resolution of problem, whichever is longer.
Record Copy? Yes