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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

1601 Legal Issues/Interpretation

1601-01   City Attorney Opinions

Series records formal legal interpretations and opinions to City elected officials, bureaus, agencies or commissions.  Contains correspondence with requestor that analyzes the issue and law involved.

Retention: Permanent
Confidential? Yes
Record Copy? Yes
Authority:  OAR 166-200-0020(5)
Vital Record?  Yes

1601-02   Index To City Attorney Opinions 

Series is a computer record summarizing City Attorney Opinions (1601-01) and is used as a guide to the Opinions.  Includes subject and opinion number.

Retention: 1 year after index superseded
Record Copy? Yes
Confidential? Yes
Authority: OAR 166-200-0060(2)
Vital Record? Yes 

 

 

1601-04(A)   Legal Subject Records – Major

Series records legal subject work by City Attorney’s Office for city bureaus and agencies other than litigation records (series 1602-02). Matters under this series include work other than litigation, on issues including but not limited to land use, transportation and maintenance, council proceedings, public records, contracts, and legal research on such matters.  Series includes legal subject work on long-term or policy matters with permanent value or issues of historical importance.

Retention: Permanent
Record Copy? Yes
Confidential?
Yes                                                                        
Authority OAR 166-200-0010(5)
Vital Record?  Yes
 

1601-04(B)   Legal Subject Records – Minor

Series records legal subject work by City Attorney’s Office for city bureaus and agencies other than litigation records (series 1602-02). Matters under this series include work other than litigation, on issues including but not limited to land use, transportation and maintenance, council proceedings, public records, contracts, and legal research on such matters. Series includes work on short-term, ordinary or minor issues without policy or historical importance.Retention:   10 years after date of last action or contract expiration.

Retention: 10 years after date of last action or contract expiration.
Record Copy?
Yes
Confidential?
Yes
Authority:
OAR 166-200-0010(5)
Vital Record?
No
 

1601-05   Index To Legal Subject Records

Series is used to access Legal Subject Records (1601-04) and City Attorney Franchise Records (1601-06).  Series includes matter name, archives number, attorney responsible, dates and description of matter. 

Retention: Permanent
Record Copy? Yes
Confidential? Yes 
Authority: OAR 166-200-0060(2)
Vital Record? Yes
 

1601-06    City Attorney Franchise Records

Series is used to record franchise action between the City of Portland and requesting entity.  Series may include attorney working papers, correspondence, blueprints and other pertinent information.

Retention: 75 years after expiration of franchise
Record Copy? Yes
Confidential?
Yes
Authority: OAR 166-200-0135(9)                                                                       
Vital Record? Yes