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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

2008 Elections

2008-01   Candidate Filing Records

Series is required by Charter, Chapter 3, as proof of declaration and acceptance of nomination for those running for City office. Series includes official withdrawal statements, if pertinent. Series includes candidate's name, address, position sought and other related information. 

Retention: 6 years Subject to archival review prior to destruction.
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(3) 
Vital Record? No

 

2008-02(A)   Elections Committee Organization Reports - Statement Of Organization

Statement of organization of campaign committees for candidates or issues  in City Elections. Series is used to track campaign committees for city offices  and issues. Records include completed state election forms which authorize the  formation of candidate, measure and other political action committees.

Retention: Permanent
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(2) 
Vital Record? Yes



2008-02(B)   Elections Committee Organization Reports - Other Records

Other records (besides statements of organization) related to campaign committees for candidates or issues  in City Elections. Series is used to track campaign committees for city offices  and issues. Records include completed state election forms which authorize the  formation of candidate, measure and other political action committees. 

Retention: 6 years
Record Copy? Yes 
Confidential? No
Authority: OAR 166-200-0130(2) 
Vital Record? No



2008-03(A)   Elections Contribution & Expenditure (C&E) Reports - Statements Of Organization

Series is the official statement of organization of campaign and expenditures as required by ORS  260.

Retention: Permanent
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(2) 
Vital Record? Yes


2008-03(B)   Elections Contribution & Expenditure (C&E) Reports

Series is the official report of campaign and expenditures as required by ORS  260. Series includes detailed financial reports showing all monies collected and sent by each political committee for City of Portland candidates and measures. 

Retention: 6 years after account closed 
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(2) 
Vital Record? No


2008-04   Abstract of Votes

Series is the official notification by the Counties (Multnomah, Clackamas, Washington) certifying votes cast for each candidate, issue, or measure. Series is the official tally of votes cast in Portland City elections and held in perpetuity because City boundaries do not coincide with County lines. 

Retention: Permanent 
Record Copy? Yes 
Confidential? No
Authority: OAR 166-200-0130(1)
Vital Record? Yes


2008-05   Certificates of Nomination and Election Records

Series serves as proof of nomination and election of candidates who have participated in elections process for City offices. Certificate includes name, and date of election. 

Retention: Permanent
Record Copy? Yes 
Confidential? No
Authority: OAR 166-200-0130(3)
Vital Record? Yes

 

2008-06(A)   Initiative, Referendum & Recall Petitions - Petitions Qualified To Ballot

Series is the official record of petitions submitted by citizens concerning ballot measures or elected officer recall initiatives that qualify to appear on the ballot.  Records include text of proposed initiative, referendum or recall and related correspondence. 

Retention: Permanent
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(6)
Vital Record? Yes



2008-06(B)   Initiative, Referendum & Recall Petitions - Petitions Not Qualified To Ballot

Series is the official record of petitions submitted by citizens concerning ballot measures or elected officer recall initiatives that do not qualify to appear on the ballot.  Records include text of proposed initiative, referendum or recall and related correspondence.

Retention: 6 years 
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(6)
Vital Record? No


2008-06(C)   Initiative, Referendum & Recall Petitions - Signature Verification Records

Methodology, summary information and correspondence related to the signature verification process, regardless of whether measure qualifies to appear on ballot or is approved by voters. 

Retention: 6 years after election 
Confidential? No
Record Copy? Yes
Authority: OAR 166-200-0130(6)
Vital Record? No


2008-06(D)   Initiative, Referendum & Recall Petitions - Signature Sheets  For Approved Measures

Signature sheets for City initiative, referendum or recall measures that qualify to be on the ballot. 

Retention: 6 years after election
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(6)
Vital Record? No


2008-06(E)   Initiative, Referendum & Recall Petitions - Signature Sheets For Unapproved Measures

Signature sheets for City initiative, referendum or recall measures that qualify to be on the ballot but do not pass.

Retention: 90 days after election
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0130(6)
Vital Record?
No


2008-07   Charter Amendments & Measures

Series is a copy of all charter amendments and measures referred to voters and copies of ballots issued for city elections. Record includes exact wording of amendments and measures presented to voters. Sample ballots may include vote tallies for candidates and issues. 

Retention: Permanent
Record Copy? Yes 
Confidential? No
Authority: OAR 166-200-0130(6) ;  OAR 166-200-0135(2) 
Vital Record? Yes