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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

2015 Code Hearings Office

2015-01   Code Violation Hearings And Appeal Hearings Records

Series is created to document City’s actions on code violation complaints filed by City staff, and appeals by citizens of actions by the City.  Record includes code violation complaints, citizen appeals, hearing notices, Findings and Orders, correspondence, exhibits submitted by the parties, indexes, etc.

Retention: (A) Hearings Officer Orders: Permanent; (B) Other records: 10 years after case closed, dismissed, or date of last action
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0075 (1); 166-200-0075 (12); 166-200-0075 (16); 166-200-0025(3)
Vital Record? No


2015-03   Towing Hearings Records

Series is created to document City’s actions on citizen appeals of towing actions.  Record includes requests for hearing, Findings and Orders, correspondence, receipts, tow reports by City staff, etc.

Retention: 5 years after case closed, dismissed, or date of last action
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0075 (12); 166-200-0075 (16)
Vital Record? No

 

2015-08    Hearings Audio Tapes             

Series is used to document oral testimony and discussions at hearings.  Series is used to provide back-up documentation during the decision making process.  Record consists of audio tapes of land use, code violation, appeal, and tow hearings.

Retention:  1 year after case closed, dismissed or date of last action
Record Copy? Yes
Confidential?
No
Authority OAR 166-200-0010 (9)
Vital Record? No

 

2015-09    Exclusion Order Determinations

Determinations of the Hearings Officer as to whether probable cause existed for the issuance to an individual of a Notice of Exclusion from a designated City of Portland Drug-Free or Prostitution-Free Zone.  Determination is based on a review of Police Bureau case information and includes findings of fact and conclusions of law.  Record is created to ensure that the issuance of the order did not violate the civil rights of the recipient.

Retention: 5 years after case closed, dismissed or date of last action
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0075(1); 166-200-0075(12)
Vital Record? No