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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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2208 Special Inspections

2208-01   Special Inspection Job Records

Series contains current information pertaining to building projects in progress.  Series is used to document special inspections.  Records include inspections and test results.  Examples include reports on welding, soils, concrete, etc.

Retention: 2 years
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0025(4)
Vital Record? No

 

2208-02 Special Inspection Final Summary Reports

Series contains final summary of all special inspection results, including certificates of compliance from fabricators.

Retention: Permanent
Record Copy? Yes
Confidential? No
Authority: OAR 166-200-0025(4)
Vital Record? No

 

 

2208-03 Certified Special Inspector Records – Individual Results, Certifications And Renewals

Records document non-City employees who have been certified by the City to perform special inspections.  Records include individual test applications, results and list of certifications issued. Also includes certification renewal records.

Retention: 6 years after certification expired, revoked or denied
Record Copy? Yes
Confidential? Consult City Attorney
Authority: State Special Schedule # 2005-0005/004 (Expires August 2010)
Vital Record? No

 

2208-04 Certified Special Inspector Records – Examination Development and Administration

Records include examinations, materials used to develop questions, and information on when and how test is administered.

Retention: 10 years
Record Copy?  Yes
Confidential? No
Authority: OAR 166-200-0090 (18); (19)
Vital Record? No

 


2208-06 Approved Fabricator/Testing Agency Certification

Series consists of records created during the BDS certification process for: approved fabricators of structural steel, precast/prestressed concrete and precast masonry; and for approved testing agencies engaged in the inspection and testing of concrete, steel, masonry, and other structural systems or critical building components.

Retention: (A) Records submitted by the applicant and created by BDS in the certification process: Permanent                        
                   (B) Fabricator quality systems manuals: until superseded or obsolete.
Record Copy? Yes 
Confidential? No
Authority: State Special Schedule # 2005-0005/002 (expires August 2010)
Vital Record? No