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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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8802 Environmental Compliance

8802-01   NPDES (National Pollutant Discharge Elimination System) Permits

Series is created to guide the extent of water treatment to meet State and Federal mandates. Series is used to document the application and issuance of permits to the City under the Clean Water Act allowing discharge under controlled conditions. Records include copies of applications, permits, correspondence, reports, maps, lab reports, working/supporting documents, conditions of permits, memos of understanding (MOUs) and other related documents.

Retention: Permanent- permit, addenda and modifications; 5 years after expiration or revocation- all other records.
Record Copy? Yes

 

8802-02   Regulatory Reports and Records

Series is created in response to agency mandates that require reporting information on city program efforts. Series is used to document the activities by the city to meet certain federal requirements. Record includes program information, monitoring efforts, correspondence, evaluation, problems, compliance/oversight information, noncompliance/enforcement information, summaries, outside district reports, etc. Examples include FEQ reports, DMR report, Dry Weather Overflow Records, Program Compliance Inspection (PCI) reports, etc.

Retention: Permanent
Record Copy? Yes
Where? Record copy is held by section responding to regulatory agency. Record of all reports should be sent to Environmental Compliance Section.

 

8802-03   Compliance Tracking System

Series is created as a quick reference to track the environmental compliance issues and is used to document the history of compliance issues. Record includes date, subject matter, what done, references to other records, response, penalties and other related records.

Retention: Until superseded
Record Copy? Yes

 

8802-04   Environmental Compliance Records (Milestone Records)

Series is created to track specific compliance issues and to document bureau response. It is used to advise bureau employees on various issues involving environmental compliance. Records include correspondence, memos, reports, plans, photographs, regulatory information, legal opinions and other related material.

Retention: Permanent
Record Copy? Yes