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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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8813 Environmental Monitoring / Investigations

8813-01   Monitoring Project Work Orders

Series is created to document what field operations need to do to ensure that sampling plan is completed. Series is used to inform field operations how and when to proceed with a specific monitoring project. Records are detailed information on how the plan is to be completed. Records are detailed information on how the plan is to be completed. Record includes the specific locations where samples are to be drawn, specific days the samples are to be taken, specific ways the sample is to be drawn, and other related information. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 5 years after superseded
Record Copy? No 
Where? Field Operations

 

8813-02   Monitoring Records

Series is created to monitor data and inform management groups of findings. Series is used as a tool to ensure that project monitoring work orders (8813-01) are completed. Record include parameters, date, locations, results change orders and other related records. Series includes flow monitoring, chemical analysis, biological analysis, etc. Records prior to September 1994 and outside lab reports are in hard copy only. Series includes field operation project and monitoring records.

Retention: 5 years
Record Copy? Yes

 

8813-03   Sampling Plans

Series documents sampling objectives of a monitoring project and is used to justify and explain the monitoring and sampling plan. Record includes parameters list, site locations, background, QA/QC, report format, statistical measurements, materials methods, techniques to be used, etc. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 5 years after plan superseded.
Record Copy? Yes

 

8813-04   Monitoring Project Development Records

Series is created to support monitoring project records and is used to modify sampling plans and negotiate the final wording on a work order. Records include notes, phone notes, correspondence, copy of work order, feasibility studies, sample data, and other related records.

Retention: 5 years
Record Copy? Yes