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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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8816 Surfacewater Management

8816-01 WATER QUALITY CRITERION RECORDS

Series is created to formulate policy (City Code) for development as it impact water quality issues. Series is used to ensure that water quality requirements for the city are met. Records include memos, correspondence, policy documents and other related documents. Records include infiltration process and other criteria need for development. While some records may involve home builders, neighborhood associations and state agencies, most records in series include inter-bureau and intra-city policy development.
Record Copy? Yes
RETENTION: 10 years

8816-02 PROPERTY RECORDS - PROJECTS

Series is created to document property or property rights acquired for a specific project. Series is used to track property under city control during the project. Records include copies of easements, surveys, title documents, condemnation records, etc.
Record Copy? Yes
RETENTION: Permanent

8816-03 NATURAL RESOURCE SURVEYS

Series is used to prioritize property and water quality acquisitions. Series documents conditions found in the watershed. Records include counts, surveys and locations of wildlife, plant habitat, etc. Series is usually compiled by an outside agency such as the Parks Bureau, METRO, consultant or a neighborhood association.
Record Copy? Yes
RETENTION: Permanent

8816-04 SCIENTIFIC DATA

Series is used to assess conditions within the watershed, to determine characteristics, to monitor the effectiveness of project, and to identify trends in watershed health. Records include water quality parameters, sediments, flow data, biological monitoring, streamwalk, physical characteristics, etc. see also Natural Resources Records (8816-03).
Record Copy? Yes
RETENTION: Permanent

8816-05 PROPERTY RECORDS - PRESERVATION

Series is used to preserve water quality in a watershed area and is created to ensure that National Pollutant Discharge Elimination System (NPDES) requirements are met. Records document property acquired for water quality purposes. Records include appraisals, purchase documents, correspondence, photographs, environment site analysis (ESA), survey data, site maps, compliance documentation and other related data.
Record Copy? Yes
RETENTION: Permanent

8816-06 WATERSHED MANAGEMENT RECORDS

Series is used to summarize conditions found in the watershed. Series documents proposed courses of action to remediate problems and is intended to take a proactive rather than a reactive approach. Records includes a management plan, water quality data, historical information, environmental assessment, hydrological data, vegetation, conceptual plans, conditions, geo-technical information, modeling, etc. Series provides for the implementation of long range planning goals.
Record Copy? Yes
RETENTION: Permanent

8816-07 WATERSHED MAPS

Series is created to identify project sites, to prioritize land acquisitions and to assist with public involvement. Series is used as a reference to the watershed areas. Maps may include typography, locations of waterbodies, vegetation types, ownership, streets, density, streams, outfalls, sewer lines, boundaries, flood plains, neighborhood associations, municipalities, etc. Records may be created from GIs
Record Copy? No
Where? Metro Mapping
RETENTION: Until superseded. Destruction of maps is subject to Archival Review.