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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

5003 Safety Officer

5003-01   Injury Reports

Series is created to review injuries to firefighters and to assist staff during litigation. Records may include injury report, fund report, risk management forms, workers compensation records, memos, correspondence and other records concerning the injury. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 5 years. See also Personnel File (1004-01). Material of continuing value should be transferred prior to destruction.
Record Copy? No

 

5003-02   Occupational Health and Safety (OHSA) 200 Log Reports

Series is the hard copies of reports created from the Injury Log Database. Records include name, case number, date, etc. Current examples of reports include injury report, alpha list of employees, case number, OHSA log, OHSA 200S report, etc.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 5 years
Record Copy? Yes

 

5003-03  Occupational Health and Safety (OHSA) Injury Log Reports

Series is used to summarize injury and occupational illnesses per OHSA requirements. Records are both the database (created since 1987) and the hard copies of the injury log. Information includes name, case number, date, short description of injury or illness, loss time, restricted time, and other information as required by OHSA.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Until superseded
Record Copy? Yes

 

5003-04   Vehicle Accident Reports

Series is used to investigate and review accidents concerning Fire Bureau vehicles and apparatus. Records include risk management forms, correspondence, review board minutes, investigative material, photos, etc.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 7 years
Record Copy? Yes