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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

5004 EMS Supervisor

5004-01   Controlled Substance Inventory Log                                

Series is used to track inventory of drugs and controlled substances.  Log contains date, who drugs were signed out to, type of drug, tracking number, current inventory of drugs at EMS, etc.  Records also include stock logs, expiration date, company and date surrendered.

Retention: 3 years or until superseded, whichever is longer
Authority: 21CFR1304.04 
Confidential? No
Vital Record? No
Record Copy? Yes

 

5004-02   Controlled Substance Reports                

Series is used to inventory controlled substances on the individual rigs.  Series is used to document that each apparatus has proper amount of controlled substances.  Series also documents that the key to the drug box has been exchanged.  Records includes date, sign-in, sign-out and time, and type and amount of controlled substances.

Retention: 3 years or until superseded, whichever is longer
Authority: 21CFR1304.04 
Confidential? No
Vital Record? No
Record Copy? Yes

 

5004-03   Controlled Substance Use Forms

Series is used to track each vial of controlled substance purchased by the Portland Fire Bureau.  Record is a log that contains the type of substance, tracking number, purchase date, and drug administration data (date, run, patient, etc.).  Record also includes outdated and surrendered drug forms turned into the state pharmacy board.

Retention: 3 years or until superseded, whichever is longer
Authority: 21CFR1304.04
Confidential? No
Vital Record? No
Record Copy? Yes