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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

5007 PUBLIC INFORMATION OFFICER (PIO)

5007-01   Media Alert Records

Series is used to notify media of Fire Bureau actions and events. Series is generally correspondence and media release forms giving a summary of actions taken by the bureau.

Retention: 3 years
Record Copy? Yes

 

5007-02   Juvenile Fire Setting Records

Series is used to track minors who are suspected of setting fires. Series includes assessment of individuals who are suspected of setting fires. Series includes follow-up records and the database provides general profiles of juveniles who maybe setting fires. Records include name, address, date of birth, parental information, economic status, types of fires set, loss and other history of fire setting.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 15 years after last action.
Record Copy? Yes

 

5007-03   Smoke Detector Records

Series is used to track smoke detectors installed and issued by the Portland Fire Bureau. Records include name, address installed, type of property, owner information, occupant information, type of work done (install battery, etc.), information about the detector, liability form, etc.

Retention: 20 years; until superseded or as needed - computer records.
Record Copy? Yes

 

5007-04   Schools Database

Series is used as a reference to help with fire prevention presentations. Records includes school name, address, principal's name, and contact information.

Retention: Until superseded
Record Copy? Yes