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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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5012-01   Building Address Records (Pizza Oven)

Series is used to document inspections made by the Fire Bureau of commercial buildings. Series is created to document fire code violations. Records contain correspondence, inspection reports, sprinkler and alarm tests, appeal records, special inspections, etc. Records include address of property, name of individuals, general conditions, etc. Records include names of individuals who have accessed records and any copies they may have made. Series includes records from FM 41 and FM 68 records programs, out of business and business occupancy records.

Retention: 2 years after the life of the structure.
Record Copy? Yes


5012-02   Fire Inspection System Records

Electronic records series is used to document inspections of property by the Fire Bureau. Records include address, structure information, sprinklers information, owner, occupants name, date of last inspection, owners address, contact name, number of violations, history of inspections, and employee doing inspection.

Retention: Until superseded
Record Copy? Yes


5012-03   Residential Inspection Records

Series is used to inspect for nuisances and fire hazards. Records are for family dwellings, homes, lots and other non-commercial inspections, series includes referrals from the Bureau of Buildings, the Engine Companies and the Department of Environmental Quality (DEQ). Records are inspection records, referral forms, correspondence, etc. Series includes home safety inspection records

Retention: 5 years
Record Copy? Yes


5012-04   3-C Test Records

Series is used to document inspections and tests of sprinkler, standpipe and hydrants. Records include test date, address/location, information about structures, corrective action needed and taken, name of owner, inspector, certification, etc.

Retention: 5 years or until superseded.
Record Copy? Yes


5012-05   Standpipe Testing Records

Series is used to document pressure tests on standpipes and moorages. Records include date, location, name, who performed test, permit number and fee.

Retention: Until superseded
Record Copy? Yes