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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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5701-01   Gift Records

Used to document gifts purchased and given to dignitaries, visitors, and Sister Cities. Record includes list of gift given, who presented to, and promotional material for possible gifts.

Retention: Permanent
Record Copy? Yes


5701-02   International Task Force Records

Series created to advise the Mayor and are used to set goals for the Sister Cities/International Relations Office. Task force records include minutes, reports, correspondence, and membership lists.

Retention: Permanent
Record Copy? Yes


5701-03   Press Records

Records document Sister Cities/International Relations activities. Records include newspaper clippings (local, national and international), press release and statements about events in Portland and Sister Cities.

Retention: Permanent
Record Copy? Yes


5701-04   Volunteer Records

Created to track and document participation of volunteers in Sister Cities/International Relations program. Records include volunteer's name, address, are of interest, hours worked, activities and insurance wavier forms.

Retention: 3 years
Record Copy? Yes