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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

5703 SISTER CITIES

5703-01   Sister Cities Administrative Records

Created to document the administrative tasks of the Sister Cities Program. Records include general information on sister cities, procedures, bylaws, financial information, host families, Sister Cities International records, conferences, and potential sister cities. Types of records include correspondence, reports, and manuals.

Retention: Permanent
Record Copy? Yes

 

5703-02   Sister City Association Administrative Records

Records document the administration of a specific Sister City Association. Records include Articles of Incorporation, minutes, financial statements, committee records, photographs, bylaws, and membership lists of the association created for each Sister City. Records also include historical information on the establishment of formal sister city ties.

Retention: Permanent
Record Copy? Yes

 

5703-03   Sister Cities Correspondence

Series records correspondence regarding a specific Sister City Association. Records include letter and memos written to/from officials in Sister City Association and government. Also includes correspondence with business leaders, school children and the general public.

Retention: Permanent
Record Copy? Yes

 

5703-04   Sister City Affiliation Records

Created to document and track relations between various community groups, businesses, etc. with affiliations to a specific Sister City. Includes correspondence, memos, reports, and background information between groups with ties to the Sister City. Examples include schools, service organizations, churches, and businesses. Record may also include list of affiliations, interests, potential affiliations and unsuccessful affiliation attempts.

Retention: Permanent
Record Copy? Yes

 

5703-05   Sister City Association Project Records

Used to track and document projects undertaken by or on behalf of the Sister City Association. Records contain correspondence, reports, itineraries, recommendations, and background material. Types of projects include sports and cultural exchanges, visits, seminars, contests, and conferences.

Retention: Permanent
Record Copy? Yes