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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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8017 DATA PROCESSING

8017-01   Portland Police Data System (PPDS)

Series is the law enforcement computer/information system operated by the Portland Police Bureau. Series was designed to provide automated access to information in police incident reports and case files. Computer record contains modules and subsystems that allow access to case files. System contains information about persons, cases, vehicles, addresses, etc.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Until superseded. Information on back-up tape needs to be kept per approved retention schedule. Bureau shall store back-up tapes off site and comply with requirement of OAR 166 Division 15. Assistance and questions should be directed to City of Portland Records Management Staff.
Record Copy? Yes

 

8017-02   PPDS (Portland Police Data System) Reports

Series is created to provide access to information contained in the Portland Police Data System (PPDS). Series is used to disseminate or gather specific information within defined parameters. Series is designed to aid in investigation and clearance of cases by scanning data in case files and selecting cases that meet specified criteria or have specific similarities. Series includes logs and reports printed from the PPDS system. Records include logs, predefined reports and one-time/specialized reports. Examples include Arrest Logs, Juvenile Logs, Daily Bulletins, Case Clearances, Case number logs, field contact logs, hot-sheets (for stolen and recovered vehicles), tactical inquiry subsystem records, and other related or similar reports.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Retain as needed
Record Copy? Yes