Skip to Main Content View Text-Only

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

8020 TACTICAL OPERATIONS DIVISION

8020-01   Gang Designation Records

Series is created to establish and gather information about participants or persons who are affiliates of criminal gangs. Series is used to document gang members and to purge old information from the system. Records include gang designation report form, reference date of activity, reports of conduct, police reports, correspondence, background checks, last known address, gang affiliation letter, etc. Records may also include hearing and appeal records, letters that have been returned as undeliverable and other records gathered to support or refute the designation of a specific individual.

Retention: 4 years after last action
Record Copy? Yes

 

8020-02   Gang Designation Records - Not Approved

Series is used to document decisions on individuals considered but who do not meet the criteria for gang designation. Series is created to hold records prior to destruction and to resolve legal issues that may have arisen during the gang designation process. Records may include a copy of original gang designation report, due process steps, correspondence, commander's report for non approval, and other similar and related material.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 4 years after last action
Record Copy? Yes

 

8020-03   Gang Designation Report - Purge Report

Series is created to track persons who are scheduled to be purged from the gang affiliation list. Series is used to identify individuals who are to be purged and those that are to be re-designated by the initial gang affiliation process. Series includes name, date scheduled to be purged and other information deemed to be appropriate in identifying gang member.

Retention: 6 months or as needed, whichever is longer
Record Copy? Yes

 

8020-04   Warrant Records - Sert Case Records

Series is created to document the prep work to serve warrants to "high risk" locations. Series is used to reference locations in future executions of warrant service. Records includes floor plans, photographs, operations orders, etc.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Retain as needed
Record Copy? Yes

 

8020-05   Explosive Disposal Unit (EDU) Mission Report

Series is created to track missions involving explosives and how they were removed or disarmed. Record may include date, time, who notified, who called, type of mission, mission specifics, how disarmed and made safe, and other related data.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 30 years or as needed, whichever is longer
Record Copy? Yes