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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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6212 PERSONNEL / TRAINING

6212-01 Bureau Identification Cards

Series is used as a back up to the identification issued to Bureau employees. Record contains photograph of employee, employee name, classification, identification number and personnel information.

Retention: Until superseded
Record Copy? Yes

 

6212-02 Personnel Issue Investigation Records

Records are used to document personnel issues that explore specific concerns. Records may be exploratory in nature. Records include correspondence, memos and consultations with the union, employees, Bureau of Personnel, and Bureau of Maintenance managers. Records may include documents used to resolve issues.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Retain until resolution of issue or loss of current value.
Record Copy? Yes

 

6212-03 Training Records

Series is used to document training opportunities and required training undertaken by Bureau of Maintenance personnel. Record includes training certificates, classes taken, certifications received, expiration of training received, employee name, and other information needed to document training and certification of employee.

Retention: 6 years after separation.
Record Copy? Yes

 

6212-04 Training Material - Course Documentation

Series is used to document training classes offered by the bureau. Records include class content, dates of classes and other material used for instruction of training classes. Records may include computer training material.

Retention: 5 years
Record Copy? Yes