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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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9002-01 Program Management Records

Records are used to document various BTE programs. Records include the budget information, work plans, goals, mission statements, reports, studies and special projects.

Retention: Permanent
Record Copy? Yes


9002-02 Program Maps

Series is used by programs to collect information and for program presentations. Records may be used to document locations and inventory information. Records are copies of maps developed from GIS systems, ARLIS (regional GIs), and quarter-section maps. Base Maps may include streets, public facilities, transportation routes and neighborhood boundaries.

Retention: Retain as needed. Destruction of maps is subject to archival review. GIs material should be printed to hard copy.
Record Copy? Yes


9002-03 Neighborhood Needs Records

Records are used to coordinate BTE programs with the various neighborhood associations and are created to project future trends for BTE programs. Records include neighborhood plans, organization records, community training, quarterly reports, project tracking and other accounting reports.

Retention: Until superseded
Record Copy? Yes


9002-04 Pedestrian Safety Records

Records are used to reduce pedestrian accidents and to educate the public to possible safety hazards. Records include special projects, reference material, brochures, educational material and statistical information.

Retention: Until superseded
Record Copy? Yes


9002-05 CCTV Recording System Images (Steel Bridge Pedestrian Walkway)

Series is used to document that the walkway attached to the lift span on the lower deck of the Steel Bridge is clear of pedestrians and bicyclists before the bridge is raised. The CCTV system's two cameras monitor the lift span portion of the walkway by recording images of the walkway at 30 frames per second, 24 hours a day. The CCTV system is used as an additional safety precaution because the bridge tender does not have a line of sight to the walkway. The bridge is owned and operated by the Union Pacific Rail Road as agent for the city. Images are recorded in a continuous loop for a period of seven days after which time the system begins recording over the oldest images.

Retention: 7 days
Record Copy? Yes