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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

9603 INFORMATION SERVICES

9603-01 Computer/System Program Records

Series is used to document programs and modifications to specific programs that run the Water Bureaus information and computer systems. Records includes instructions, job numbers, system information, date, description, programmer, special considerations, production steps, description of work to be done, modification requests, project status changes to schedules, test information, development information, specifications, test results and other records created during the design or modification process.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Until superseded. Keep testing information 2 years after last action.
Record Copy? Yes

 

9603-02 Computer System Audit Trail and Journal Reports

Series is created to document the daily activity and changes made to the various computer systems. Series is used to track audit trail and to document reports generated from this system. Record is the computer report that includes transaction and specific information from the computer system.

Retention: 2 years
Record Copy? Yes

 

9603-03 Financial Forecasting Model

Series is used to set financial plan and to develop rate setting. Series is created as the basis for setting costs of services and modeling financial goals and objectives. Records include data on consumption, costs, customer accounts, capital improvement projects (CIPs), etc.

Retention: Permanent- Summary Data; 10 years- Detail Data.
Record Copy? Yes

 

9603-04 Information Services System and Procedures Manuals

Series is created to document the procedures and process of the various Water Bureau information systems and programs. Records include policies and procedures necessary to operate a specific information/computer system. Examples include data processing manuals, data entry instructions, program documentation, online restart procedures, etc.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Until superseded
Record Copy? Yes