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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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9613 WATERSHED

9613-01   Daily Monitoring Records

Series is created to document the daily monitoring of the watershed and the main conduit system and is used to document what has happened in the watershed and conduit system. Series is the handwritten observations of the water control operators. Series documents the levels and findings that are being tracked. Examples of records include the daily reports, weather observations, field data sheets, ammonia and chlorine reports, ration control logs, Bull Run Lake monitoring reports, strip charts, and other related records. Series includes daily chlorine tests and other similar records used to check and verify online instrumentation.

Retention: 12 years
Record Copy? Yes

 

9613-02   Daily Operating Records

Series is created to document changes in the system and to show how the system is being operated. Records are used to communicate to the Water Systems Operators what the current status is of the water system. Records include tank change logs, equipment logs, status of equipment, operational logs, repairs, conduit journals and other similar records. Records often document date, time, status, what was done, who did it, findings and comments.

Retention: 12 years
Record Copy? Yes

 

9613-03   Watershed Recordings

Series is created to document readings and maintenance of gauges in the Bull Run Watershed. Series is used to monitor levels and flows in the watershed and the dams. Record includes type of reading, location, date, findings, observations, and other information such as water temperature, antifreeze levels, oil levels, etc.

Retention: 2 years
Record Copy? Yes

 

9613-04   Poly Recorder Records

Series is an electronic record created from a data recorder. The data recorder collects information from the weather station in the watershed. Record is the electronic record of findings.

Retention: Until superseded
Record Copy? Yes

 

9613-05   Headworks Daily Report

Series is created to document the daily flows into the conduit. Record includes shift details on conduit flows, comments and instructions, CL2 residuals, ammonia levels, reservoir levels, weather data, etc.

Retention: 1 year
Record Copy? No 
Where? Control Center

 

9613-06   Conduit Description Records

Series is created as a maintenance tool for the conduits. Series documents peculiarities and construction of the conduits. Records include drawings, maps, photos, notes and other information about particular sections of conduit.

Retention: Until superseded
Record Copy? Yes

 

9613-07   Fire Permits

Series is used to document the permit process that allows for burning in the Bull Run Watershed. Records are copies of permits obtained from the Fire Bureau and the US Forest Service.

Retention: 2 years
Record Copy? Yes

 

9613-08   Fire Notification Records

Series is used to document fires in the watershed. Series documents both controlled and wild firs. Record is a report that includes name of Forest Service representative calling, date, time, person receiving call, type of fire, location of fire, number of acres involved, ignition date and time and general area affected.

Retention: 2 years
Record Copy? Yes

 

9613-09   Dam Safety Records

Series is created to document the safety of the dams within the water system. Records include inspection reports, maintenance recommendations, memos, plans, surveys, etc.

Retention: Permanent
Record Copy? Yes