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Archives & Records Management

Office of the City Auditor

phone: 503-865-4100

email: parc@portlandoregon.gov

1800 SW 6th Ave, Suite 550, Portland, OR 97201

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9616 PLANNING

9616-01   Regional Water Supply Plan

Series is created to document plans developed to explore regional issues concerning water. Series is used to develop an open dialog about water control, supply and distribution. Series includes plans, maps, reports, work papers, etc.

Retention: Permanent
Record Copy? Yes

 

9616-02   Regional Water Supply Plan Meeting Minutes

Series is created to document meeting discussions and action taken by the Regional Water Supply Group. Minutes include date, location, meeting participants, action taken and supply of items discussed. Example of meetings include Regional Providers Advisory Group, Phase II Participants Committee, Phase II Steering Committee, Water Resource Advisory Committee and other related subcommittees.

Retention: Permanent
Record Copy? Yes

 

9616-03   Regional Water Supply Plan Meeting Records

Series is created to document items discussed at meetings of the Regional Water Supply Plan participants. Records include copies of agendas, meeting packets and information distributed to participants, handouts, reports, progress reports, findings, correspondence, meeting notices, meeting tapes (audio and video), etc.

Retention: 2 years. Retain unique information, if not duplicated, in Policy and Historian Records (1000-01).
Record Copy? Yes

 

9616-04   Regional Water Supply Plan Project Records

Series is used to document projects undertaken for the Regional Water Supply Plan. Series is created to document process and products as generated by the Regional Water Supply Plan committee efforts. Records include reports, discussions drafts, working records, work scope and plans, proposals, Requests for Proposals (RFP's), selection criteria, consultant information, plan elements and other actions taken for the Regional Water Supply Plan.

Retention: Permanent
Record Copy? Yes

 

9616-05   Regional Water Supply Plan Program Records

Series is created to document bureau administration of the Regional Water Supply Plan programs. Series documents specific bureau management activities for the regional Water Supply Plan. Records include budget material, financial tracking information, ordinances taken to council, intergovernmental agreements, interagency records, contracts, contract monitoring records, etc.

Retention: Life of the project
Record Copy? Yes