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Development Services

From Concept to Construction

Phone: 503-823-7300

TTY : 503-823-6868

1900 SW 4th Ave, Portland, OR 97201

Phases

NOTE:  Phases intentionally overlap in time during iterative design/build/test process.

Phase 1: Initiation

  • Time Period:  July, 2013 –  January, 2014
  • Engagement Plan: Establish a clear communications plan between the vendor and the project team.
  • Formal Project Plan: Mapping out the rest of the project in schedule, expectations, and agreement between City and vendor on how to approach the specific deliverables for the remainder of the project.
  • Training:  Initial core team training on the primary software components of the system.
    • Infor Public Sector (IPS) - permitting software
    • ProjectDox - digital plan review software
  • Sandbox /Training Environment: Setup a training environment for the new software.
  • Proof of Concept: 12 sample configurations to demonstrate that the software can meet the City’s needs.

Phase 2: Design

  • January, 2014 – January, 2015
  • Develop detailed specifications for:
    • All application and permit types
    • Data conversion from TRACS and other current City databases
    • Interfaces with SAP and other City systems, as well as with the State’s system

Phase 3: Build

  • February, 2014 – January, 2015
  • Configure system software to provide functions matching the requirements gathered in Phase Two.

Phase 4: System Test and Acceptance Test

  • February, 2014 – October, 2015
  • System Test:  Team Sierra (vendor) tests workflow configurations as-built
  • Acceptance Test: City tests workflow configurations to confirm they include all functions listed in requirements

Phase 5: Training and Final Testing

  • June, 2015 – November, 2015
  • Train BDS Technology Team to maintain the system
  • Train all City permitting employees to use the system
  • City tests system with all data loaded and interfaces connected

Phase 6: Go-Live

  • December, 2015
  • Launch new system and begin using it
  • TRACS available as archive only

Phase 7:  Warranty

  • December, 2015 – February, 2016
  • Vendor available to fix any bugs