The Information Technology Advancement Project (ITAP) Permit and Case Management Information System Request For Proposals (RFP) is moving forward. ITAP is a multi-year project initiated in 2010 with the goal of providing the Bureau of Development Services (BDS) and its stakeholders, customers and the City of Portland a paperless, web-based development review and code compliance process. ITAP also includes making all current and historical permit and case records available to customers online.
On April 4, 2012, the City received five proposals in response to the ITAP RFP, and the Proposal Review Committee began their review of the proposals. The Proposal Review Committee (PRC) is comprised of eight City employees from BDS, BES, BTS, and PBOT and two citizen volunteers. Committee members reviewed the proposals over the past two weeks. On April 24th, the Proposal Review Committee reconvened to tally scores and determine the short-listed (top two or three) vendors who will move on to the next phase of the evaluation process.
The next step in the evaluation process will be on-site vendor presentations at the 1900 SW Fourth Avenue Building. In this venue, the Proposal Review Committee will have an opportunity to learn more about the vendors and to refine their scoring of the proposals. A handful of designated committee members will also perform off-site reviews of the vendors' software and associated hardware as it is being used at jurisdictions similar to the City of Portland.
Throughout the evaluation process the bureau is involving customers, business partners, and other development review services stakeholders to ensure that the end user is fully involved on this important project. Please feel free to contact Ross Caron, the ITAP Project Manager, at Ross.Caron@PortlandOregon.gov, or at (503) 823- 4268 if you have questions.