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Office of Management & Finance

Bureau of Human Resources

Knowledgeable | Helpful | Responsive

Phone: 503-823-3572

Benefits Line: 503-823-6031

1120 SW Fifth Avenue, Rm 404, Portland, OR 97204

Bureau Records Management Assistant

Bureau Records Management Assistant

City of Portland

Equal Opportunity Employer

Work Study Positions are open and available only for students with college Work Study grants approved by a college Financial Aid Office.

Job Title: Bureau Records Management Assistant

Agency:              Bureau of Environmental Services

Contact Person:  Rhonda Anderson

Phone:                503-823-7008

Address:             888 SW 5th Avenue #400 – Portland, OR  97204

Hours:                20-30 hours per week, up to 6 months; flexible hours between 8am and 5pm

Pay:                   $11.00 per hour

*Easy commute to downtown office via public transportation

*Position will remain open until filled.

The Bureau of Environmental Services (BES) Work Study Intern position in the Pollution Prevention Plan Review (P2PR) program will assist in general plan review activities, including but not limited to, property/site information research, research of Oregon Department of Environmental Quality (DEQ) contaminated/hazardous waste site databases and updating TRACS accordingly, sorting, scanning and filing of plan review documents and attaching appropriate documents in TRACS, creating reports and related documents, public outreach and other program elements (to be determined).  In addition, the position may attach various plan review records to the City’s TRIM archiving system in accordance with known retention requirements and bureau standards.  Records may include environmental reports, figures, environmental studies, environmental investigations, technical documents, photos, point in time databases, and various other electronic and paper correspondence types.

Description of Duties:

Assist with a variety of P2PR projects pertaining to historical and active program records

Purge project files of completed projects.  File contents are reviewed and non-essential documents are removed and discarded as appropriate.

Prepare files for archiving.  File content is reviewed and documents are scanned and properly identified and named according to specific convention for entry in to TRIM document storage system. Digitized files are verified to ensure quality control.

Various general office duties.  Filing, data input, copy, sort and scan documents. 


Applicants are required to be actively enrolled in college and have a Federal Work-Study Aid award

Experience working with computers and standard office equipment  

Ability to lift and carry boxes up to 30 lbs.

Ability to sit, stand, and bend for extended periods

Detailed oriented with the ability to interpret and categorize materials

Ability to follow instructions and ensure compliance with instructions and standards

Ability to track projects from beginning to completion

Must have excellent organization, communication and analytic skills

Knowledge of environmental science/engineering preferred

Knowledge and/or experience with reference and records management preferred but not required

Ability to work independently

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, please make your request to the contact listed in this announcement.