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Office of Management & Finance

Bureau of Human Resources

Knowledgeable | Helpful | Responsive

Phone: 503-823-3572

Benefits Line: 503-823-6031

1120 SW Fifth Avenue, Rm 404, Portland, OR 97204

Bureau Records Management Assistant

Bureau Records Management Assistant

City of Portland

Equal Opportunity Employer

Work Study Positions are open and available only for students with college Work Study grants approved by a college Financial Aid Office.

Job Title: Bureau Records Management Assistant

Agency:              Bureau of Environmental Services

Contact Person:  Rhonda Anderson

Phone:                503-823-7008

Address:             888 SW 5th Avenue #400 – Portland, OR  97204

Hours:                20-30 hours per week, up to 6 months; flexible hours between 8am and 5pm

Pay:                   $11.00 per hour

*Work Location is City Offices in the St Johns neighborhood.

*Position will remain open until filled.

The Bureau of Environmental Services (BES) Work Study Intern position(s) in the Spill Prevention and Citizen Response (SPCR) and Extra Strength Sewer Charge Programs. The employee in this position will assist existing section staff with ongoing section duties and tasks.  The employee may also be assigned to take the lead on specialized projects or work assignments and may be required to summarize their findings in a final report.

Description of Duties:

Perform data entry of grease trap pump out reports into a database.

Review business lists from state and county agencies and enter into City database as necessary.

Perform field verification work of the status of various businesses.

Prepare files for archiving.  File content is reviewed and documents are scanned and properly identified and named according to specific convention for entry into the appropriate document storage system. Digitized files are verified to ensure quality control.

Various general office duties.  Filing, mailing, data input, copy, sort and scan documents. 

Work on special projects related to business sectors and environmental investigations.


Applicants are required to be actively enrolled in college and have a Federal Work-Study Aid award

Experience working with computers and standard office equipment  

Ability to lift and carry boxes up to 30 lbs.

Detailed oriented with the ability to interpret and categorize materials

Ability to follow instructions and ensure compliance with instructions and standards

Ability to track projects from beginning to completion

Must have excellent organization, communication and analytic skills

Knowledge of environmental science/engineering preferred

Knowledge and/or experience with reference and records management preferred but not required

Ability to work independently

Valid Driver’s license

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, please make your request to the contact listed in this announcement.