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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

1120 SW 5th Avenue, Room 1250, Portland, OR 97204

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BIBS Director Bryant Enge, Q2 Calendar 2014

Office of Management & Finance

Internal Business Services Director Bryant Enge

 

Reporting Calendar for Quarter 2:  April 1 - June 30, 2014

 

APRIL 2014

Monday

 

Tuesday

Wednesday

Thursday

Friday

 

1

Budget Work Session

9:00-1:00

BIBS Admin

4:00-4:30

2

Facilities Check in

9:00-10:00

CAO Check In

10:30-11:00

CityFleet Check In

11:00-12:00

ADA II & Title VI Mtg

1:00-2:00

Budget Work sessions

2:00-5:00

3

City Risk Check In

9:00-10:00

PPMC

10:00-11:00

Bureau Director’s MTG

11:30-1:00

Procurement Check In

1:00-2:00

BIBS Budget

2:00-2:30

4

 

7

 

8

 

9

 

10

 

11

 

14

OMF Leadership Team

9:00-11:00

Google Meeting

11:30-12:00

City Property Mtg

1:00-2:00

P&D Check In

2:00-3:00

Campsite Clean Up

3:00-4:00

 

15

Budget Mtg

10:00-11:00

BTS Check In

11:00-11:30

Energy Savings Mtg

1:00-2:00

Procure to Pay Mtg

3:00-4:00

 

16

BIBS Spring Bump

8:30-9:00

Facilities Check In

9:00-10:00

CityFleet Check In

11:00-12:00

Earthquake Ins Mtg

12:00-12:30

Procurement Check In

2:00-3:00

Google Mtg

3:00-4:00

Fuel Mtg

4:30-5:30

 

17

P&D Cost Savings Opportunities

8:00-9:00

OMF LMC

9:00-10:00

TPB Review Options

10:30-11:00

CAO Check In

11:00-11:30

 

 

18

Ins. Contract Review

9:00-10:00

City Risk Check In

10:00-11:00

Multnomah County Mtg

11:00-12:00

 

 

21

Comprehensive Financial Management Policies

11:00-12:30

BHR Rep Check In

1:00-2:00

MM/AP Mtg

2:30-3:30

 

22

MPU Mtg

8:30-9:00

Spring BMP

9:30-11:30

Budget Mtg

11:00-12:00

Portland Bldg Adv Tour & Mtg

1:00-4:00

CoI

4:00-4:30

23

Facilities Check In

9:00-10:00

CAO Check In

10:30-11:00

Comcast Mtg

11:00-12:00

CityFleet Check In

3:30-4:30

 

24

TPB Project

11:00-12:00

IBM Project Management Mtg

2:30-3:30

Wellness with Workplace Safety Mtg

3:30-4:30

 

25

Bus Ops Check In

9:00-9:30

TPB Mtg

10:00-11:00

P&D Check In

11:00-12:00

Procurement Check In

2:00-2:30

 

28

Total Insurable Critical Assets

8:30-9:00

OMF LT Mtg

9:00-11:00

BIBS Budget

11:00-11:30

ADA Transition

1:00-2:00

Contract / DPO Balances

2:00-3:00

Fire Apparatus Mtg

3:00-3:30

 

 

29

CityFleet Check In

8:30-9:30

PSU Mtg

11:00-12:00

Bongo LLC PDX Sign Agreement

3:00-3:30

 

30

Facilities Check In

9:00-10:00

Admin Role in Moves

1:00-1:30

CAO Check In

2:00-2:30

 

 

 

 MAY 2014

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

1

City Risk Check In

9:00-10:00

PPMC

10:00-11:00

Bureau Director’s Mtg

11:30-1:00

Civil Right Program

3:30-4:30

Office Moves Workshop

4:30-5:00

 

2

P&D Check In

11:00-12:00

Portlandia Café Mtg

3:00-3:30

 

5

CityFleet Check In

8:30-9:30

OMF Safety Committee Status an Update MTG

10:00-11:00

 

6

Bureau Directors All Day Mtg

7:30-5:00

7

Safety Partnership Outreach Team

11:00-12:00

CAO Check In

1:30-2:00

BOM Vehicle Master Srvs Plan

3:00-4:00

8

FMT Mtg

10:30-11:00

OAME Trade Show

12:00-2:30

Green Matters Mtg

2:30-3:00

Workshop Update

4:00-4:30

 

9

Facilities Check In

9:00-10:00

RISC Project Update

10:00-11:00

P&D Check In

11:00-12:00

City Risk Check In

1:00-2:00

TPB Advisory Group Mtg

2:00-3:00

BIBS Budget

3:00-4:00

12

OMF LT Mtg

9:00-11:00

BIBS Team Mtg

2:00-3:00

13

CityFleet Check In

8:30-9:30

Fire Apparatus

9:30-10:30

BIBS Budget

10:30-11:00

Multnomah County

11:00-11:30

ADA Program Manger Interviews

1:00-5:00

14

Facilities Check In

9:00-10:00

TPB Mtg

10:00-10:30

MCPC Contract Discussion

10:30-11:30

RISC Project Updates

1:00-1:30

CAO Check In

1:30-2:00

TPB Advisory Group Mtg

2:00-5:00

15

OMF LMC

9:00-10:00

TPB Mtg

10:00-10:30

CoI Mtg

1:30-2:00

BIBS Organization

4:00-5:00

 

16

P&D Check In

10:00-11:00

Safety Recognition

11:30-1:00

Wellness/Loss Prevention

1:30-3:30

City Risk Check In

3:45-4:15

 

19

Total Insurable Critical Assets

9:00-9:30

Transition Plan Ordinance

9:30-10:00

BTS check In

10:00-10:30

Risk Ordinance Settlement

11:00-11:30

Facilities Flex Day Mtg

1:30-2:00

Economic Recovery

2:00-2:30

 

 

20

CityFleet Check In

8:30-9:30

Informational Interview

10:00-10:30

Exec. Equity Committee Qtrly Mtg

1:00-2:00

1900 Bldg Mtg

2:00-3:00

Portland Properties Project Update

3:00-4:00

BHR

4:00-4:30

 

21

Xerox Meeting

8:30-9:30

CAO Check In

10:30-11:00

Google Fiber Project

2:00-3:00

 

22

Office Moves Process

11:00-11:30

Procurement Check In

1:00-2:00

Facilities Check In

2:00-3:00

City Risk Check In

3:00-4:00

Branding City Vehicles

4:00-5:00

23

BIBS Admin Check In

9:00-10:00

BIBS Budget

10:00-11:00

Office Moves Workshop

11:30-12:00

P&D Check In

1:00-2:00

26

Holiday

 

27

 

28

Facilities Check In

9:00-10:00

CAO Check In

10:00-10:30

BHR Check In

11:00-12:00

City Attorney’s Mtg

1:00-1:30

TOC Quarterly Report

2:00-2:30

RISC Project Updates

2:30-3:00

Transition Plan OEHR

3:30-4:30

BLT Mtg

4:00-5:00

 

29

Office Moves 2nd Workshop

8:30-9:30

City Risk Check In

10:00-11:00

Procurement Check In

1:00-2:00

OMF and Small Bureaus

2:00-3:00

Office Moves 2nd Workshop

3:30-4:30

30

Monthly Mtg

9:00-9:30

P&D Check In

11:00-12:00

MCPC Contract Discussion

1:00-2:00

ETO Interview

2:00-3:00

   

JUNE 2014

Monday

Tuesday

Wednesday

Thursday

Friday

2

 OMF LT

9:00-10:00

PPMC Interin

10:00-11:00

 

3

 PPMC

10:00-10:30

BIBS Organization

11:00-12:00

BDS Space

1:00-3:00

OMF Advivsory Committee Mtg

3:30-5:00

4

 Facilities All Staff

9:00-11:00

CAO Check In

1:30-2:00

PDX Sign Mtg

2:00-3:00

P&D Monthly Staff Mtg

3:00-4:00

Surplus Property Mtg

4:00-4:30

5

 PPMC Mtg

10:00-11:00

Bureau Director Mtg

11:30-1:00

Procurement Check In

1:00-2:00

 

6

 P&D Check In

10:00-11:00

ADA Program Manager

2:00-3:00

BIBS Budget

3:00-4:00

9

OMF LT

9:00-11:00

BIBS Organization

1:00-2:30

Mayor's Check In

4:00-5:00

 

10

 CityFleet Check In

8:30-9:30

Training Faclilites Tour

10:00-12:00

TBC Check In

3:00-3:30

 

11

 Facilities Check In

9:00-10:00

ADA Transition Plan

10:00-1:00

Flu Shot Mtg

11:00-11:30

RISC Project

11:30-12:00

BIBS Budget Mtg

1:00-1:30

CAO Check In

1:00-1:30

BIBS Organization

2:00-3:00

BIBS LT

3:30-5:00

12

 Green Team Check In

8:30-9:00

Safety Perception Survey

10:00-11:00

PDX Sign Mtg

11:00-12:00

Procurement Check In

1:00-2:00

Portlandia Cafe Mtg

3:00-3:30

13

 

16

 

17

 CityFleet Check in

8:30-9:30

Arbritration Prep

10:00-11:00

ADA Program Manager Interviews

1:00-5:00

18

 

19

 TPB, 14th Floor Sublease Mtg

11:30-12:00

Procurement Check In

1:00-2:00

Risk OCC Nurse

2:00-3:00

Interin Check In

3:30-4:00

20

 Flag, Vehicle, Logos, Standards

9:00-9:30

Intern Check In

10:00-10:30

P&D Check In

11:00-12:00

BIBS Budget

2:00-3:00

23

 OMF LT

9:00-11:00

HVAC Mtg

1:00-2:00

Arbritation

3:00-5:00

24

 Arbritration

9:00-5:00

25

 CAO Check In

1:30-2:00

RISC Project Update

2:00-2:30

TPB

2:30-3:30

26

 Bus Ops

9:00-10:00

CityFleet Check In

11:00-12:00

Procurement Check In

1:00-2:00

City Risk Check In

2:00-3:00

BIBS Admin Check In

3:00-4:00

27

 Bus Ops

9:00-9:30

P&D Check In

11:00-12:00

30

TPB Weekend

9:00-9:30

Intern Check In

11:00-11:30

BIBS LT

3:00-4:00

 

 

This calendar represents the bureau director's official schedule of regular meetings plus any additional special meetings. Directors are often double-booked and calendars sometimes change on short notice.