Skip to Main Content View Text-Only

Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

1120 SW 5th Avenue, Room 1250, Portland, OR 97204

More Contact Info

Vendor Requirements

You will need to meet certain basic requirements to do business with the City. The following is a list of requirements and resources to help your firm comply.

Current Portland Business License Tax Account

Insurance and Workers Compensation

Equal Employment Opportunity (EEO) Certification

Equal Benefits Certification

Nonresident Contractors

Sweatshop Free Procurement Requirements

 

Current Portland Business License Tax Account


In order to do business with the City, your Portland Business License Tax Account must be current.  This applies to both resident and non-resident vendors.  Access a copy of your certificate of compliance or manage your business tax account (or register if you don't have an account) on Revenue Bureau's Business Taxes website or call their office at 503-823-5157.

 

Insurance and Workers Compensation


Insurance is required and varies depending on the nature of the contract.  If your business will be working on City owned property, you will need to provide a Certificate of Insurance before the contract is executed.  More information is available on our vendor insurance requirements page.

 

Equal Employment Opportunity (EEO) Certification


The City of Portland requires EEO certification of all vendors and contractors doing business with the City in excess of $2,500 annually, and of all construction project sub-contractors.  EEO registration is completed on our Online Procurement Center.

 

Equal Benefits Certification


City contractors are required to provide benefits to their employees with domestic partners equivalent to those provided to employees with spouses. Use our Online Procurement Center to register your Equal Benefits status. Per the City's Equal Benefits Ordinance, registration is required for contracts that meet or exceed the “formal” dollar threshold.

 

Nonresident Contractors


If yours is a nonresident firm and you’ve been awarded a contract that exceeds $10,000 in value, you must report the award to the Oregon Department of Revenue on a Non-Resident Bidder form. Forward a copy to the City. This requirement must be met before the City issues final payment on the contract.

 

Sweatshop Free Procurement Requirements (for apparel contracts)


Apparel contractors with City contacts at or beyond the formal contract dollar threshold are required to comply with the City's Sweatshop Free Procurement Policy and Code of Conduct for Apparel Contractors ["Code of Conduct"]. The Code of Conduct requires that contractors, and their supply chain partners utilized to supply apparel to the City, comply with labor and health & safety standards that ensure workers are not subjected to sweatshop conditions.