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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

1120 SW 5th Avenue, Room 1250, Portland, OR 97204

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Q3: Internal Business Services Director Bryant Enge's Calendar: July 1 - September 30, 2014

00Office of Management & Finance

Internal Business Services Director Bryant Enge

 

Reporting Calendar for Quarter 3:  July 1 - September 30, 2014

July 2014

 Monday 

 Tuesday

 

Wednesday 

 

Thursday 

 

Friday 

 

 

 

1

CityFleet Check-in

8:30-9:30

MM Meeting

10:00-11:00

Site Master Plan

11:00-11:30

BHR Check-in

2:00-3:00

 

2

Facilities CC

12:00-1:00

Community Mtg

1:00-1:30

P&D Check-in

2:00-2:30

Benefit & Wellness

2:30-4:30

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

August 2013

 Monday

 

 

 Tuesday

 

 

Wednesday 

 

 

Thursday 

 

 

Friday 

 

 

 

 

 

 

1

PPMC

10:00-11:00

COP Bureau Directors Luncheon

11:30-1:00

Procurement Check-In

1:00-2:00

ESC Planning Meeting

3:30-4:00

 

2

TPB Fiinancing Inprovement

9:00-10:00

Space Master Plan Meeting

10:00-10:30

Risk Information Solutions Coordination Project Executive Steering Committe

11:00-12:00

Printing & Distribution Check-In

1:00-2:00

BIBS Budget

3:00-4:00

5

 OMF Core Leadership Team

9:00-11:00

Risk PM Check-In

1:00-1:30

 

6

CityFleet Check-In

8:30-9:30

Business Operations Check-In

1:30-2:00

7

Facilities Check-In

9:00-10:00

8

City Risk Check-In

9:00-10:00

Executive Steering Meeting

10:30-11:30

Procurement Check-In

1:00-2:00

TSCC

2:30-3:00

Risk Information Solutions Coordination Project Executive SteerignComittee

3:00-4:00

9

Printing & Distribution Check-In

1:00-2:00

12

CAO/BIBS Director Check-in

9:00-10:00

WC

10:00-10:30

OMF Weekly Check-In

11:30-12:30

BIBS Team Meeting

2:00-3:00

Risk PM Check-In

3:30-4:00

 TOC Meeting

4:30-5:00

13

CAO/BIBS Director Check-In

7:30-8:00

CityFleet Check-In

8:00-12:00

 

14

RISC PM Meeting

11:00-11:30

HR Check-in

1:00-2:30

15

City Risk Check-In

9:00-10:00

ESC prep review

10:00-10:30

Re-Occurring Green Team Mtg

11:00-12:00

Procurement Check-In

1:00-2:00

Risk Information Solutions Coordination Project Executive Steering Committee

3:00-4:00

16

Green Team Check-in

9:00-9:30

RISC Project Plan Review

10:30-11:00

Citywide Systems Plan

11:30-12:00

Printing & Distribution Check-In

1:00-2:00

BIBS Budget

3:00-4:00

19

RISC Project

7:30-8:00

OMF Core Leadership Team

9:00-11:00

RISK PM Check-In

11:30-12:00

 RISC Project Review

1:30-3:00

TOC Meeting

4:30-6:30

20

CityFleet Check-In

8:30-9:30

Facilities Services Meeting

9:00-10:00

RISC Project Meeting

11:30-12:00

Executive Equity Committee-Quarterly Meeting

1:00-2:00

Facilities Property Check-IN

3:00-3:30

Facilitated Workshop kick-off Meeting

4:00-5:00

 

21

Mayor Office Energy Perf. Meeting

1:30-2:00

Updated RISC prep

2:30-3:30

22

City Risk Check-In

9:00-10:00

Civil Rights & Disability Program

10:00-11:00

Service Continuation

11:00-12:00

Space Plan Follow Up

2:00-3:00

Risk Information Solutions Coordination Project Meeting

3:00-4:00

QA Consideratios

4:00-4:30

23

Travel to Appt

10:30-11:00

Tree Removal Meeting

11:00-12:00

RISC QA Meeting 1:30-2:00

26

Meeting

9:00-10:00

Procurement Check-In

11:00-12:00

RISC Project PM

1:30-2:00

Printing & Distribution Check-In

3:00-4:00

RISC Project Pm Mtg

4:00-4:30

27

CityFleet Check-In

8:30-9:30

Prep for meeting with Jack

10:00-11:00

Bryant Enge Check-In Meeting

11:00-12:00

Risk PM Check-In

3:30-4:00

Business Diversity Institute

4:30-5:00

28

Working on Facilities Projects

9:00-10:00

Meeting onFacilities Projects

10:00-10:30

HR Business Partner/ BIBS Director Meeting

11:00-12:00

OMF Coop Team

2:00-3:00

ESC Prep

3:00-3:30

29

City Risk Check-In

9:00-10:00

P&D Fund

10:00-10:30

BIBS Budget

11:00-12:00

Procurement Check-in

1:00-2:00

Organizational Development

2:00-3:00

Risk Information Solutions Coordination Project Meeting

3:00-4:00

IT Project Costing & Reporting

4:00-5:30

Campsite Cleanup

4:00-5:00

 

30

 

September 2013

 Monday

 

 

 Tuesday

 

 

Wednesday 

 

 

Thursday 

 

 

Friday 

 

 

2

Holiday Office's Closed

 3

Office Projects

9:00-12:00

Citywide Technology Asseement & Inventory

2:00-2:30

RISC Weekly PM Check-In

3:30-4:00

 

4

City of Portland Space Plan

10:00-11:00

Printing & Distribution Check-In

1:00-2:00

Treasury Check-In

3:00-3:30

RISK Payment Infromation Functional Spec

3:30-4:30

 

 

5

TOC Report for RISC

8:30-9:00

City Risk Check-In

9:20-10:00

Portland Property Management Committee Repository Follow Up

10:00-11:00

Procurement Check-In

11:00-11:30

Directors Luncheon

11:30-1:00

Homeless Camp Clean-up  Meeting

1:00-2:00

Follow Up T6 and T2 analysis

2:00-3:00

Risk Information Solutions Coordination Project

3:00-4:00

 City Risk Checks Discussion

4:00-5:00

 

6

Facilities Check-In

10:00-11:00

BIBS Team Meeting (New Series)

2:00-3:00

Core Leadership Team Meeting- Fall BMP

8:30-9:30

 TOC Prep Meeting

4:30-5:00

10

BIBS Admin Check-In PDX Sign

9:00-9:30

RISK PM Check-In

10:00-11:00

BTS/BIBS Risk System

11:00-11:30

Portland Oregon Sign,Meeting

1:00-2:00

 Check-in about QA response

2:30-3:00

ADA Title II

3:30-4:00

11

Facilities Check-In

9:00-10:00

 RISC QA and Executive Steering Committee Meeting

10:15-10:45

CityFleet Check-In

11:00-12:00

Printing & Distribution Check-In

1:30-2:30

BIS Admin Check-In Org. Development

3:00-4:00

RISC Project Matters

4:00-4:30

12

City Risk Check-In

9:00-10:00

Review draft ESC presentation

10:30-11;00

Procurement Check-In

11:00-12:00

Office 365 Project Kickoff

2:00-4:00

Hearing Conservation Contract

2:00-3:00

Off-Cycle AP check issurance for RISK

4:00-4:30 

13

Energy Consevation Goals

9:00-10:00

BTS/BIBS Monthly Meeting

10:30-11:00

 Meeting with Neville Wallace 

11:00-12:30

BIBS Budget

1:30-2:30

16

OMF Core Leadership Teamm

9:00-11:00

OMF Mayor's Office Check-In

11:30-12:30

 Risk Project

2:00-2:30

OMF Advisory Committee Meeting

3:30-5:00

 TOC  meeting

4:30-6:30

17

 Facilities Services Meeting

9:00-10:00

Enegry Performance Conservation

1:00-2:00

RISC Follow up to TOC

2:00-3:00

Facilities Check-In

3:00-3:30

Updated IT/ Capital Projects Costing

4:00-5:00

18

TOC Quarterly Report to City Council

9:30-10:00

Facilities Check-In

10:00-11:00

 Seismic Upgrade Portland Bldg/Space Planning

11:00-12:00

Kelly Check-In

4:00-4:30

 

19

OMF LMC Meeting

9:00-10:00

TPB Appraisal Report

11:00-12:00

 OMF All Floor Space Plan

12:00-1:00

Procurement Check-In

1:00-2:00

INCIGHT Business Job Fair - Annoucement Mtg

2:00-3:00

Risk Imformation Solutions Coordination Project Executive Steering Committee

3:00-4:00

20

City Transportation hierarchy

10:00-11:0

Bus. Operations Check-In

11:00-11:30

Printing & Distribution Check-In

1:15-2:15

 

23

Citywide Equity Committe/ BIBS Participation

10:30-11:30

OMF Mayor's Office Weekly Check-In

11:30-12:30

PCPA Oversight Quarterly Meeting

3:30-4:30

 

24

CityFleet Check-In

8:30-9:30

SPOT Committee

11:00-12:0

Procurement Check-In

1:00-2:00

Portland Oregon Sign  Mtg

2:00-3:00

Media Discussion

3:00-3:30

Org Development-Consultant On-boarding

3:30-4:30

25

 County Fleet Maintenance Discussion

9:00-10:00

Safety Net Meeting

10:00-11:00

HR Business Partner/ BIBS

11:00-12:00

OMF Coop Team

2:00-3:00

CityFleet Services

3:00-4:00

26

City Space Place

8:00-9:00

City Risk- Check-In

9:00-10:00

ESC/PAC Meeting

10:30-12:00

Dscussion: City Contract Awards

1:00-1:30

BIBS Leadership Team Meeting

2:00-3:00

Risk Information Solutions Coordination Project Meeting

3:00-4:00

Transition Plan Coordination Meeting

4:00-5:00

27

Facilities Check-In

9:00-10:00

CEC Check-In

10:30-11:00

Printing & Distribution

 Check-In

BIBS Budget

2:00-3:00

 

This calendar represents the bureau director's official schedule of regular meetings plus any additional special meetings. Directors are often double-booked and calendars sometimes change on short notice.