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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

Q3: Internal Business Services Director Bryant Enge's Calendar: July - Sept 2014

00Office of Management & Finance

Internal Business Services Director Bryant Enge

 

Reporting Calendar for Quarter 3:  July 1 - September 30, 2014

July 2014

 Monday 

 Tuesday

 

Wednesday 

 

Thursday 

 

Friday 

 

 

 

1

CityFleet Check-in

8:30-9:30

MM Meeting

10:00-11:00

Site Master Plan

11:00-11:30

BHR Check-in

2:00-3:00

 

2

Facilities CC

12:00-1:00

Community Mtg

1:00-1:30

P&D Check-in

2:00-2:30

Benefit & Wellness

2:30-4:30

 

 

3

City Risk Check-in

9:00-10:00

P&D Check-in

10:00-11:00

BIBS Budget

11:00-12:00

Procurement Check-in

1:00-2:00

Safety Survey

2:00-3:00

 

 4

Holiday Offices Closed

7

OMF Leadership Team

9:00-11:00

BIBS Admin Check-in

11:00 - 12:00

Campsite Clean up Status

1:00-2:00

BIBS Reorg

2:00-3:00

Risk Project Update

3:00-4:00

 

8

Crew Meeting

7:30-8:30

CityFleet

8:30-9:30

BIBS Budget

10:00-10:30

Design Committee

11:00-12:00

Database Update

2:00-2:30

Monthly TBC Check-in

3:00-3:30

 

9

Facilities Check-in

9:00-10:00

Capital Budget Mtg

10:00-11:00

Procure to Pay mtg

11:00-12:00

Check-in

12:30-1:00

Enterprise Meeting

3:00-3:30

BIBS Org

4:30-5:00

10

City Risk Check-in

9:00-10:00

COP/PSU LOI

10:00-11:00

Procurement Check-in

1:00-2:00

TPB Advisory Group Mtg

3:00-5:00 

 11

CAO's Management

9:00-10:00

P&D Check-in

11:00-12:00

Mapping Condition

2:00-3:00

MCF Check-in

3:00-3:30

 

14

Prep for Safety Mtg

9:00-10:00

BIBS Admin Check-in

10:30-11:30

 

 15

CityFleet Check-in

8:30-9:30

Fuel Anaylsis

10:00-11:00

Position Options

11:00-12:00

PPMC

1:30-2:30

BIBS Org

4:00-4:30

16 

BIBS Budget

8:30-9:30

MPU

10:00-11:00

Facilities Check-in

11:00-12:00

BELT Mtg

2:00-4:00

City/County Mtg

4:00-5:00

17 

OMF LMC

9:00-10:00

ATUM Group Mtg

11:00-12:00

Procurement Check-in

1:00-2:00

City Risk Check-in

2:00-3:00

 

 

 18

P&D Check-in 11:00-12:00

BIBS Admin Check-in

4:15-4:45

 21

OMF LT Mtg

9:00-11:00

Entrance Conf

11:00-12:00

Ordinance Discussion

1:30-2:00

 

 

22 

CityFleet Check-in

8:30-9:30

Facilities Mtg

10:00-11:00

Fuel Evalution

11:00-12:00 

 23

Water Mtg

8:30-9:00

Discussion HVAC

10:00-10:30

HR Business Rep Mtg

11:00-12:00

 

 

24 

Fair Contracting Mtg

10:00-11:00

ESC/PAC

10:30-12:00

Procurement Check-in

1:00-2:00

Facilities Check-in

2:00-3:00

OMF Safety Mtg

3:00-4:00

City Risk Check-in

4:30-5:00

 

25 

Buz Ops Check-in

9:00-9:30

TBC Mtg

9:30-10:00

P&D Check-in

11:00-12:00

 

28 

Procurement Policies

9:00-9:30

Ins Waiver Mtg

9:30-10:00

BIBS Admin

10:00-11:00

Energy Savings

1:00-2:00

RISC Project

2:00-2:30

BIBS Leadership Mtg

3:00-4:00

 

 

29 

CityFleet

8:30-10:00

Water Bureau Mtg

1:00-2:00

BIBS Projects

2:00-5:00 

30 

Facilities Check-in

8:00-9:00

BHR Check-in

10:00-11:00

Procurement Check-in

2:00-3:00

Portland Bldg Mtg

3:00-4:00

 

 

31 

City Risk Check-in

9:00-10:00

Roles and Resp Mtg

11:30-12:30

MM Prioritization

3:00-4:00

BIBS Budget

4:00-5:00

 

 

August 2014

 Monday

 

 

 Tuesday

 

 

Wednesday 

 

 

Thursday 

 

 

Friday 

 

 

 

 

 

 

 

 

 

1

P&D Check-in

11:00-12:00

BHR Check-in

2:00-3:00

 

4

OMF LT Mtg

9:00-11:00

12th Flr Space Mtg

1:00-1:30

TPB Mtg

2:00-3:00

BIBS Admin Mtg

3:30-4:30

 

5

CityFleet Check-in

8:30-9:30

TBC Mtg

2:00-2:30

 

6

Facilities Check-in

9:00-10:00

Facilities Mtg

10:30-11:00

PPMC

12:00-12:30

 

7

City Risk Check-in

9:00-10:00

PPMC

10:00-11:00

Bureau Dir. Mtg

11:30-1:00

Procurement Check -in

1:00-2:00

RISC Project

2:30-3:00

8

Acctng RISC Project

9:30-10:00

TBC Mtg

10:30-11:00

P&D Check-in

11:00-12:00

PPMC

2:00-3:00

BHR Mtg

3:30-4:00

 

11

BIBS Budget

1:00-1:30

BIBS Team Mtg

2:00-3:00

 

12

BIBS Admin Check-in

9:00-10:00

TPB Project Mtg

10:00-11:00

Human Capital Mtg

11:30-12:00

Exec Equity Mtg

1:00-2:00

 

13

Facilities Check-in

9:00-10:00

PHC Contract Mtg

11:00-11:30

TOC Prep

12:30-1:30

Delaris Process Disc. Mtg

1:30-4:30

CAO Check-in

4:30-5:00

 

 

14

Green Team Mtg

11:00-12:00

Procurement Check-in

1:00-2:00

City Risk

3:00-3:30

Infor Request

3:30-4:00

Risk Ordin Review

4:00-5:00

15

P&D Check-in

10:00-11:00

IP Mtg

1:00-2:00

BIBS Budget

3:00-4:00

 

18

OMF LT Mtg

9:00-11:00

Fuel Mangement Mtg

11:30-12:30

MSC Mtg

1:00-2:00

General Fund Mtg

2:00-3:00

TOC Check-in

3:00-3:30

BIBS Admin

3:30-4:00

 

 

19

CityFleet Check-in

8:30-9:30

Safety & Health Mtg

10:00-11:00

BDS Mtg

2:00-4:00

 

 

20

Facilities Check-in

9:00-10:00

Diaster Recovery

10:00-11:00

RISC Project Mtg

11:00-12:00

BHR Check-in

2:30-3:30

 

21

OMF Mtg

9:00-10:00

ESC/PAC

10:30-12:00

Procurement Check-in

1:00-1:30

City/County Mtg

2:30-4:00

 

 

22

General Fund Mtg

8:00-9:00

City Risk Check-in

9:30-10:30

P&D Check-in

11:00-12:00

Human Capital Mtg

2:00-2:30

Bureau Essentials Mtg

3:00-3:30

 

25

BIBS Admin Check-in

11:00-12:00

TPB Mtg

1:00-3:00

BIBS Leadership Team Mtg

3:00-4:00

 

26

CityFleet Check-in

8:30-9:30

IP Mtg

10:00-11:00

 

27

BHR Check-in

11:00-12:00

City/County Mtg

2:30-3:00

Facilities Check-in

3:00-4:00

28

County King School Mtg

9:00-10:00

Procurement Check-in

1:00-2:00

City Risk Check-in

2:00-3:00

MIssion Essential  Mtg

3:30-4:30

 

 

29

P&D Check-in

10:00-11:00

Bus Ops Mtg

11:00-11:30

Emmauel Meeting

11:30-1:00

BIBS Budget

3:00-4:00

 

September 2014

 Monday

 

 

 Tuesday

 

 

Wednesday 

 

 

Thursday 

 

 

Friday 

 

 

1

Holiday Offices Closed

 

2

CityFleet Check-in

8:30 - 9:30

Process Skeleton Meeting

9:30-12:30

BIBS Projects

1:00-1:30

Process Skeleton Meeting

1:30-4:30

 

 

3

RISC Project Updates

8:00-9:00

TOC Qrtr Meeting

10:30-11:30

Facilities Check-in

1:00-2:00

 

 

 

4

 City Risk Check-in

9:00-10:00

Bureau Directors Meeting

11:30-1:00

P&D Check-in

2:00-3:00

CAO Check-in

3:30-4:00

 

5

 

8

OMF LT Meeting

9:00-10:00

BIBS Team Meeting

2:00-3:00

BIBS Admin Meeting

3:30-4:30

 

9

CityFleet Check-in

8:30-9:30

BIBS Admin Team

2:00-2:30

 

10

Facilities Check-in

1:00-2:00

King Facility

1:30-2:30

BHR Rep Check-in

3:30-4:30

 

11

OMF Half-day Planning

8:30-1:00

TBC Meeting

2:00-2:30

CAO Check-in

4:00-4:30

 

12

CTO Check-in

9:00-9:30

BIBS Budget

10:00-11:00

P&D Check-in

11:00-12:00

City Risk Check-in

1:15-2:15

P-Card Meeting

4:00-5:00

 

15

OMF LT Meeting

9:00-11:00

PDX Sign Meeting

1:00-2:00

BIBS Admin Meeting

3:30-4:30

 

 

16

Fuel Infrastructure Meeting

8:00-9:00

CityFleet Check-in

8:30-9:30

Access Info Meeting

9:30-10:30

City/County Meeting

11:00-12:00

CityFleet Bull Run Visit

12:00-2:00

Safety Conference Check-in

4:00-5:00 

 

17

Council Chambers Fleet Presentation

10:30-11:00

P&D Manager Check-in

11:30-12:30

Property Manger Meeting

12:30-1:00

TPB Advisory Com. Meeting

1:00-3:00

Facilities Check-in

1:00-2:00

 

18

OMF LMC Meeting

9:00-10:00

City RIsk Check-in

10:00-11:00

Budget Meeting

11:00-12:00

CBO Budget Mtg

1:00-1:30

CAO Check-in

2:30-3:00

PPMC

3:00-4:00

BHR Rep

4:00-5:00

 

19

PDX Innovation Fund Conf

8:30-4:30

 

 

22

P&D Tour

8:30-11:30

BIBS Extended & Core Leadership

2:00-3:00

BIBS Admin Meeting

3:00-4:00

 

 

23

P&D Pre-Budget Meeting

10:00-11:00

PDX Sign Meeting

11:30-12:00

OMF Advisory Meeting

3:00-4:30

MM Process Review

4:30-5:00

 

 

24

HR Rep Meeting

11:00-12:00

Facilities Check-in

1:00-2:00

Procurement Systems Support

3:00-4:00

 

 

25

 EBS Cost Allocation Comparison

10:00-11:00

Bike Challenge Lunch

12:00-1:00

Municipal Services Center

3:00-4:00

CAO Check-in

4:00-4:30

 

 

26

OSHA Closure Mtg

8:00-9:00

Bus Ops Check-in

9:00-9:30

Facilities Management Software

9:30-10:30

P&D Check-in

11:00-12:00

BIBS Budget

1:30-2:30

 

 

 29

OMF LT Meeting

9:00-11:00

PPMG

11:30-12:00

Emanuel OR/ICU Project Meeting

2:30-3:30

 

30 

Process Refinement/Property Management

9:30-11:30

Meeting City Attorney

11:00-12:00

Capital Improvement

1:00-3:00

Actuary Report

2:30-3:00

Budget Equity Tool Workgroup

3:00-4:00

 

 

 

 

This calendar represents the bureau director's official schedule of regular meetings plus any additional special meetings. Directors are often double-booked and calendars sometimes change on short notice.