The City of Portland requires prequalification for all Prime construction contractors prior to bidding on public improvement projects valued at $250,000 or greater (see City Code 5.34.510). To be considered eligible to submit a bid on projects valued at $250,000 or greater , bidders must have City of Portland prequalified bidding limits in the amount of the engineer’s estimate for a project.
City Code 5.34.410 requires Bid, Payment and Performance bonding for all construction bids with an engineers estimated value that is greater than $150,000. Contractors must provide bonding (for Bid, Performance and Payment bonds) at time of bid submission.
The City does not require prequalification of subcontractors, unless specifically called out in the Bid documents.
Prequalification to bid is a legal application process described in Oregon State Statute 279C. In the prequalification process, the contractor submits an application, which the City reviews to determine a contractor’s bidding limits.
As of July 2012 Contractors may now email, fax, hand deliver or mail their completed application.
The City of Portland application requires the contractor to list prior completed work experience in the classes of work for which the contractor is requesting prequalification. We have provided online instructions for filling out the project history portion of the application. The application also requests information on the contractor’s financial capabilities to perform contracts, bonding ability, and the equipment and personnel the contractor has available.
Prequalified bidding limits are approved basis based upon:
- Compliance with ORS 279C.375
- Experience applicable to the class of work
- Equipment owned or leased
- Bonding capacity – the City requires capacity for Bid, Performance and Payment bonds on construction projects valued at $150,000 or greater. The City will not approve bidding limits that exceed a contractor’s per project bonding capacity, as set by their surety company.
- Experience of key personnel
- Experience as PRIME contractor for classes 9, 10, 19 and 20
- Licensing* for classes 16, 17, 18, (electrical) 23, (plumbing) 27 and 29 (landscaping)
*Proof of appropriate licensing required for prequalification in these classes.
The City sends a reminder notice about 4-6 weeks in advance of the prequalification expiration date, reminding your company that it's time to renew.
There are some Construction projects that require additional experience, expertise, equipment, or that may have Safety concerns that are outside of the criteria necessary for prequalification in one of the City’s general classes of work.
For these projects, the Special Prequalification application will be included in the Solicitation documents. Contractors intending to be specially prequalified to bid on the project must complete the Special Prequalification application and submit it by the date and time stated within the Solicitation, to assure the review is completed in time for bid preparation and submission.