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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

1120 SW 5th Avenue, Room 1250, Portland, OR 97204

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Q1 Internal Business Services Director Bryant Enge's Calendar: January 2013 - March 2013

Office of Management & Finance

Internal Business Services Director Bryant Enge

 

 

Reporting Calendar for Quarter 1:  January 1 - March 31, 2013

 

 

January 2013

Monday

Tuesday

Wednesday

Thursday

Friday

 

1.

New Year Holiday

Offices Closed

2.

Mayor Elect Meet & Greet  

10:00-11:00

Facilities Check-in

1:30-2:30

3.

City Risk Check-in

9:00-10:00

Bureau Director’s Luncheon   11:30-1:00

Procurement Check-in

1:00-2:00

Station 21 update

3:00-3:30 pm

P&D Prep Mtg.

3:30-4:30

 

4.

Strategic Energy Mtg.

9:00-10:00

P&D Check-in

11:00-11:30

BIBS Budget Mtg.

3:00-4:00

Communication

4:00-4:30

7.

Website CFT

10:00-11:00

OMF Advisory Mtg.

3:30-5:00

 

8.

CityFleet Check-in

8:30-9:30

Facilities Check-in

10:00-11:00

CIP Mtg.

2:00-3:00

Mayor’s Mtg.

3:00-4:00

Civil Rights Mtg.

4:00-5:00

Admin Check-in

5:00-5:30

 

9.

Web Refresh Check-in

9:00-9:30

Procurement Check-in

9:30-10:00

Operations Check-in

10:30-11:00

SAACO Mtg.

11:00-12:00

Design Discussion

1:00-5:00

10.

Admin Check-in

9:30-10:30

Xerox Mtg.

10:30-11:00

Design Discussion

1:00-5:00

11.

Procurement Check-in

9:00-10:30

P&D Check-in

10:30-12:00

City Risk Check-in

1:00-2:30

BIBS Budget Mtg.

2:30-3:00

 

14.

Home Forward Mtg.

10:00-11:00

City Risk Mtg..

11:00-11:30

Mayor’s Mtg.

11:30-1:00

BIBS Team Mtg.

2:00-3:00

CAO Check-in

3:30-4:30

 

15.

OMF Check-in

11:30-12:30

16.

Facilities Check-in

9:00-10:00

Safety Net Mtg..

10:00-11:00

BHR Check-in

11:00-11:30

Dr. MLK Jr. Event Multco.

11:30-1:00

OMF Core Leadership Mtg..

1:00-3:00

17.

OMF LMC Mtg.

9:00-10:00

BIBS Budget Mtg.

10:00-11:00

Bureau Directors Luncheon 11:30-1:00

Procurement Check-in

1:00-2:00

Retail Space Mtg.

2:00-3:00

OMF Advisory Mtg.

3:30-4:30

 

18.

P&D Check-in

9:00-10:00

City Risk Check-in

10:00-11:00

City/County Location Mtg.

11:00-12:00

Retail Lockbox Mtg.

12:00-2:30

 

21.

Martin Luther King Day. Offices Closed

 

22.

BIBS ESS/MSS Rollout Mtg.

2:00-3:00

City Attorney Mtg.

3:00-3:30

Oregon Commission on Black Affairs   Mtg. 3:30-4:30

 

23.

Facilities Check-in

9:00-10:00

City Risk Check-in

10:00-11:00

Admin Check-in

11:30-12:30

City Attorney Mtg.

2:30-3:30

 

24.

OMF CLT & ELT Qtr Mtg.

9:00-11:00

Procurement Check-in

11:00-12:00

Contract Negotiations

12:00-12:30

BIBS Team Mtg.

1:30-2:30

Communication

3:00-3:30

 

25.

Operations Check-in

9:00-9:30

Risk Self Insured Review Mtg. 11:00-12:00

PF&R Check-in

12:00-1:00

CAO Check-in

1:30-2:00

Strategic Energy Management Mtg. 1:00-4:00

28.

CAO Check-in

7:30-8:30

Mayor’s Mtg.

11:30-12:30

Procurement Council Prep Mtg.   1:00-1:30

City Risk Payment Process Mtg.   1:30-2:30

 

29.

CityFleet Check-in

8:30-9:30

Fuel Tank Replacement Project   9:30-10:30

Municipal Service Center  Mtg. 11:00-12:00

Portland Property Management Team Mtg.

1:00-2:00

Communication

3:00-3:30

30.

Facilities Check-in

9:00-10:00

BIBS Budget (Facilities)

10:00-11:00

King Facility Mtg.

11:00-12:00

Communication

1:30-2:30

 

 

31.

P&D Check-in

9:00-10:00

Procurement Check-in

10:00-11:00

BTS Check-in

1:00-2:00

City Risk Check-in

2:00-3:00

 

 

 

February 2013

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

 

1.

Risk Information System

10:00-11:00

COOP Mtg.

3:00-3:30

BIBS Budget Mtg.

4:00-5:00

 

4.

OMF Core Leadership Team

9:00-11:00

Risk Project

11:00-11:30

Mayor's Mtg.

11:30-12:30

King Facility Mtg.

1:30-2:30

BIBS Team Building Mtg.

3:00-4:00

5.

CityFleet Check-in

8:30-9:30

BES Property DB

11:00-11:30

Admin Check-in

1:00-2:00

Facilities Assets Management

2:30-3:00

6.

Facilities Check-in

9:00-9:30

Proclamation for Black History Month 9:30-10:30

EBS/SAP Interface Kick Off

1:00-2:30

BHR Hearing

2:30-4:00

7.

Facilities Personnel Discussion

9:00-9:30

Bureau Directors Luncheon

 11:30-1:00

Procurement Check-in

1:00-2:00

CAO Check-in

3:30-4:30

 

8.

STARS Wrap Up

8:30-9:00

City/County Location Mtg.

10:00-11:00

P&D Check-in

11:00-12:00

Software Update

1:00-2:00

 

 

11.

CAO Check-in

9:00-10:00

Mayor's Office

11:30-12:30

City Risk Project

12:00-12:30

Energy Management Results & Action Plan 3:00-4:00

12.

CityFleet Check-in

8:30-9:30

City Owned Retail Space

12:00-1:00

 

13.

Facilities Check-in

8:00-9:00

TPB Seismic Options

1:00-2:00

Facilities Mtg.

2:30-3:30

Technology Innovation

4:00-5:00

 

14.

City Risk Check-in

9:00-10:00

BIBS Budget

10:00-10:30

BTS Check-in

2:00-2:30

Review Title VI Plan

4:00-5:00

 

 

15.

Procurement Check-in

11:00-12:00

P&D Check-in

1:00-2:00

BIBS Budget

2:00-3:00

 

18.

President's Day

Offices Closed

19.

OMF Core Leadership Mtg.

8:00-9:00

Portland Oregon Sign Mtg.

9:00-10:00

City Risk Staff Mtg.

10:30-11:30

Exec. Equity Committee Mtg.

1:00-2:00

 

20.

CityFleet Check-in

8:30-9:30

Safety Net Mtg.

10:00-11:00

BTS Check-in

11:30-12:00

City Risk Check-in

12:00-1:00

TPB Seismic

3:00-4:00

Contract Amendments

4:00-5:00

21.

OMF LMC Mtg.

9:00-10:00

ESC/PAC Mtg.

10:30-12:00

Bureau Director's Luncheon

11:30-1:00

BIBS Ext & Core Leaders Mtg.

1:30-2:30

Retail Space Lease Qual. Mtg.

2:30-3:00

 

22.

Operations Check-in

9:00-9:30

P&D Check-in

9:30-10:30

TPB Mtg.

10:30-11:30

Facilities Check-in

2:00-3:00

Council Budget Work Session

3:30-4:30

 

25.

OMF Core Leadership Mtg.

8:30-10:30

Check-in ADA

11:00-11:30

Mayor's Mtg.

11:30-12:30

CAO Mtg.

2:00-3:00

Portland Oregon Sign Mtg.

3:30-4:00

26.

Communications Mtg.

1:00-1:30

27.

Facilities Check-in

9:00-10:00

Portland Oregon Sign Mtg.

11:00-11:30

COOP Mtg.

2:00-3:00

City Space Plan

2:30-3:30

Budget Work Session Prep

5:00-6:00

28.

Budget Presentation Prep Mtg.

8:30-9:30

Update Roadmap Presentation

1:00-3:00

Budget Work Session

2:00-4:00

 

 

 

March 2013

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

1.

RISC Project Review Mtg.

8:30-10:00

Facilities Check-in

10:30-11:00

BIBS Budget

3:00-4:00

City Risk Check-in

4:00-4:30

 

4.

OMF Core Leadership Mtg.

9:00-11:00

Mayor's Mtg

11:30-12:30

BIBS Budget

12:45-1:15

Portland Oregon Sign Mtg.

1:30-2:30

Police EAP Group Mtg.

3:30-4:00

TPB Mtg.

4:00-5:00

5.

CityFleet Check-in

8:00-9:00

City Risk Staff Mtg.

12:00-1:00

PPMT Application Review

1:00-1:30

Jerome Sears Operations Center

Master Plan 2:00-3:00

Develop Program Manager

3:00-3:30

 

6.

Facilities Check-in

9:00-10:00

Admin Check-in

11:00-12:00

Procurement Check-in

12:30-1:30

Space Planning

3:30-4:30

7.

City Risk Check-in

9:00-10:00

Portland Property Management Team 10:00-11:00

Bureau Director's Mtg

11:30-1:00

Procurement Check-in

1:00-2:00

CAO Check-in

3:30-4:30

8.

Print Assesment Review

9:00-10:00

City Space Planning Mtg

1:00-2:00

 

 

11.

CAO Check-in

9:00-10:00

Mayor's Office

11:30-12:30

CAO Mtg

3:00-4:00

12.

Walk About Tour

8:30-10:30

CAO Check-in

2:00-4:00

City Strategic Space Plan Mtg

4:00-5:00

13.

CityFleet Check-in

10:00-11:00

Facilities Check-in

11:00-12:00

ADA Coordinators Mtg

1:30-2:30

CAO Check-in

1:30-2:30

RISC Program Manager

4:00-5:00

 

14.

Procurement Check-in

9:00-9:30

Green Team Mtg.

11:00-12:00

RISC Project

1:00-3:00

City Risk Check-in

3:0-4:00

Moves CFT Check-in

4:00-4:30

 

15.

 P&D Check-in

1:00-2:00

ADA Coordinator Training

3:30-4:00

BIBS Budget Mtg

4:30-5:30

 

18.

OMF Core Leadership Team Mtg

9:00-11:00

Review SMP BMP

2:30-5:00

 

19.

CityFleet Check-in

8:30-9:30

Spring BMP Review

9:30-11:00

Central HVAC

11:00-12:00

Procurement Personnel

2:00-3:00

Spring BMP 2012-13

4:00-4:30

 

20.

Facilities Check-in

9:00-10:00

Security Mtg

3:00-3:30

Xerox Mtg

3:30-4:00

21.

OMF LMC Mtg

9:00-10:00

City Risk Check-in

10:00-10:30

Bureau Director's Mtg

11:30-1:00

Procurement Check-in

1:00-2:00

CAO Check-in

3:30-4:30

22.

Admin Check-in

10:00-11:00

 

 

25.

CAO Check-in

9:00-10:00

Mayor's Office

11:30-12:30

Time Management

1:30-2:30

CityFleet Personnel

3:00-4:00

Project Manager Review

4:00-4:30

 

26.

CityFleet Check-in

8:30-9:30

Risk Management Interface Mtg

1:00-1:30

 

27.

Civil Rights Title VI

8:00-9:00

CityFleet Personnel

9:00-10:00

Joyful Noise Mtg

10:00-11:00

Wonder Women Presentation

12:00-1:00

Facilities Check-in

1:00-2:00

Campsite Clean Up Mtg

2:00-2:30

 

28.

City Risk Check-in

9:00-10:00

Naya/PPS/City Lease Check-in

10:00-11:00

Procurement Check-in

1:00-1:30

BIBS Leadership Team Mtg

1:30-2:30

Project Manager Meet & Greet

3:00-4:00

Budget Subcommittee Mtg

4:00-5:00

29.

City/County Location Mtg

9:00-10:00

P&D Check-in

10:00-10:30

Mayor's Office

12:00-1:00

BIBS Budget

3:00-4:00

Admin Check-in

4:30-5:00