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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

1120 SW 5th Avenue, Room 1250, Portland, OR 97204

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Identification of Ergonomic Issues


City Risk LogoLoss Prevention

Risk Management, Portland, OR                                                    07/01/2013


Office Setting:

Ergonomic Assessment Process:

    • Baseline assessment

      • Employee measured.

      • Workstation measured.

      • Recommendations are made.

    • Chair fitting if necessary. Review for other ergonomic products if needed.
    • Symptomatic assessment if employee is experiencing pain or discomfort.



Industrial Applications:


Job Hazard Analysis (JHA)

A job hazard analysis (JHA) may be performed by any employee, supervisor, and safety employee as explained below and should include ergonomic factors. JHAs focus on industrial type of job tasks. Supervisors and employees must evaluate job tasks in which they function or oversee. 

    • Level 1 Review
      An overview to determine what an employee works with and how they work. Supervisors and employees should observe, evaluate and make changes to eliminate or minimize exposure to contributing risk factors.  When the supervisor and employee are unable to address a risk factor, or an employee is experiencing signs and symptoms of an MSD, proceed to Level 2;

    • Level 2 Review
      Bureau ergonomic coordinators (BECs) and safety employees that have training will use the Prescreening Checklist to perform a more detailed review. Review results will help identify and solve issues to decrease exposure.  When the safety team is unable to address an issue, or if they identify a need for additional help, they should go to Level 3.

    • Level 3 Review
      City Risk’s loss prevention consultant will perform a review of the employee’s work station, tasks, tools and equipment. A report of the findings will include suggestions to decrease exposure.  If the employee’s issues exceed the capabilities of the City Risk staff, the loss prevention consultant will recommend that bureau seek outside experts.