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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

FAQ: Certificates of Insurance

City Risk LogoInsurance

Risk Management, Portland, OR                                                                                                                   March 31, 2014

  •  What is a Certificate of Insurance?  It is a document that provides proof of the City’s insurance to another party.  The City has a mix of self-insurance and commercially purchased policies.  The certificate of insurance will provide proof of either, or both, as appropriate.
  • When is a Certificate of Insurance needed?  When a bureau or office enters into a contract or agreement that requires proof of insurance from the City. 
  • What types of activities does a Certificate of Insurance cover?  Certificates of Insurance cover official City programs or activities. They cover only the negligent acts of the City’s employees, agents and volunteers.
      • Examples of covered activities: 
        • Setting up a booth at a trade show, conference or other special activity
        • Meeting room rental
        • Renting vehicles or mobile equipment
        • Leasing office space in a non-City owned building
        • Renting office equipment
        • Premises liability for a sporting event at a non-City facility 
      • Examples of activities and/or people that are not covered: 
        • Independent contractors
        • Employee events, unless they are part of an officially sanctioned City event
        • Outside organizations
        • Any non-City event