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Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

1120 SW 5th Avenue, Room 1250, Portland, OR 97204

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Safety Committee Program - Procedures

City Risk LogoLoss Prevention

Risk Management, Portland, OR                                                                                                 03/05/2014


Contents

 

  Program Administration

Program Element

 Responsibility

 Procedure or Reference

 City-wide Safety Committee Program

 City Risk

 City Risk provides:

  • Leadership

  • Consultation

  • Consistent application

  • Oversight of rules, regulations, statutes and best practices governing the implementation and operation of workplace safety committees

Bureau specific Safety Committee Program

 City Bureaus

  • Develop, implement, manage, and maintain the Bureau specific Safety Committee Program
  • Recognize and address possible hazards

Bureau specific Safety Committee Program

 

 

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 Employees

  • Participate in safety committees
  • Support safety committees
  • Report any unsafe conditions or potential hazards
  • Report any work related incidents

Program and Policy 

Program Element

 Responsibility

 Procedure or Reference

Monitor changes to the SC regulations, statutes, rules, and requirements; update City-wide Safety Committee Program

City Risk 

  • Establishes and maintains citywide policy and framework for compliance with OAR 437-001-0765
  • Provides leadership and consultation to  bureaus
  • Identifies and develops tools and resources to assist safety committees in performing their functions
  • Monitors and communicates changes to the statutes, regulations, rules, and requirements

Safety Committee program process and monitoring

Bureaus

  • Establish, train and maintain safety committees in compliance with OAR 437-001-0765
  • Retain all written program documents electronically or in hard copy as required by Oregon OSHA Regulation
  • Ensures that adequate resources and technical expertise are available for OSHA compliance
  • Respond, in writing, to safety committee recommendations to improve safety in a timely manner
  • Annually, provide City Risk with the names and contact information of the committees’ officers
  • Produce Safety Committee activity information and documentation for audits and compliance inspections by regulatory authorities
  • Solicit employees for safety concerns, suggestions and feedback and deliver safety committee minutes to employees as required

Bureau Safety Committees

 

 

 

 

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Employees

  • Fully participate and cooperate with their bureau’s workplace safety committee
  • Comply with all applicable OSHA regulations, bureau policies, programs and procedures pertaining to safety committees
  • Immediately report any hazards or safety concerns to their supervisors

Employee Training  

Program Element

 Responsibility

 Procedure or Reference

Safety Committee training

City Risk

  • Annual training for new Safety Committee members at the City-Wide Safety Committee Conference

Training

 

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Bureaus

  • Responsible for Safety Committee training 

Record Keeping

Program Element

 Responsibility

 Procedure or Reference

OSHA required documentation is kept and available for review

 

 

 

 

 

 

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 Bureaus

  • Maintain records in accordance with OR OSHA requirements, including:                                                                                                                    
    • Meeting Minutes
    • Quarterly Inspections                                                                                  
    • OSHA 300/300A logs
    • Bureau Specific Safety Trainings 

Program Evaluation

Program Element

 Responsibility

 Procedure or Reference

Bureau Safety Committee Program self-audit

Bureaus

  • Perform an annual self-audit of the Safety Committee program.
  • Results of self-audits are used to identify Safety Committee Program strengths and weaknesses and to improve the program 

City Risk Safety Committee program audits 

 

 

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City Risk

  • Conduct audits of Bureau-specific Safety Committee Policies and Programs as part of Self-insured reviews