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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland

Hazard Communication Program - Guideline

City Risk LogoLoss Prevention

Risk Management, Portland, OR


Contents:

Program Administration

Program Communication

Recordkeeping

Program Evaluation

 

 

Program Administration:

Program Elements 

Responsibility 

Procedure or Reference 

City-wide Program; Program Policy Auditing; Leadership and Consultation

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City Risk
  • Provide training, assistance and guidance to Bureaus and work locations with hazardous materials for developing and maintaining written Hazard Communication program and required training
  • Perform audits of the written Hazard Communication program and required training through the performance of Self-Insured Reviews

Program Communication: 

Program Elements 

Responsibility 

Procedure or Reference 

Bureau and Work Location Communication

City Risk
  • Distribute City wide notifications to bureaus of the requirement of having a written Hazard Communication and the support services offered by City Risk 

Employee Training & Communication 

City Bureaus, Work Locations 
  • Notification to employees of hazardous chemicals in use or stored at their work location and required training for the program 

Written program & Chemical Inventory 

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City Bureaus, Work Locations  
  • The location and availability of the written Hazard Communication program and the current listing of hazardous chemicals, including accessing Safety Data Sheets (SDS) 

Recordkeeping:  

Program Elements 

Responsibility 

Procedure or Reference 

Self-Insured Review 

City Risk 

  • Archive all copies of any Self-Insured Review for the Bureau or work location with hazardous materials 

Program Components 

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City Bureaus, Work Locations 

  • Maintain current written program, hazardous materials listing, current Safety Data Sheets for hazardous materials and training records 

Program Evaluation:

Program Elements 

Responsibility 

Procedure or Reference 

 Program Review

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City Risk 

  • Self-Insured Review of program to ensure all OR-OSHA Hazard Communication program requirements are being provided and to evaluate the program’s effectiveness