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Bureau of Internal Business Services

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Driver License Suspension Notification Procedure

City Risk LogoLoss Prevention

                           Risk Management, Portland, OR                                                                                             July 14, 2015


The City of Portland self-insures its auto liability. Drivers of city vehicles must have a current, valid driver’s license. This is required to qualify for the city’s auto liability insurance. Coverage does not extend to drivers with a suspended license. 

All employees that drive on city business are placed into a Department of Motor Vehicles (DMV) monitoring system. This system monitors the motor vehicle records (MVRs) for all city drivers. The MVR monitoring system notifies City Risk when a city driver has a change in their record. This includes license suspensions.  Employees with a suspended driver’s license may not drive on city business.

Suspension notice procedure: 

  • City Risk receives the Suspension Notice from DMV and reviews the employee’s MVRs.

  • City Risk sends a suspension notice letter which notes the license suspension dates. This letter is sent to the driver’s supervisor and other bureau designated contacts.

  • Bureaus  prohibit a suspended driver from operating any motor vehicle on City business for the duration of the suspension period.

  • Employees may be able to resolve the issue before the suspension date begins. Employees should contact DMV and begin the process immediately. There is a delay in DMV clearing suspensions records. Employees may not drive on city business until their suspension record is cleared by DMV.

  • The DMV system will not automatically notify City Risk that the suspension is cleared. Employees will need to work with  their bureau to clear their record. It is the bureau’s responsibility to verify all drivers that drive for the bureau on city business have a valid license.

Employees are responsible to:

  • Not drive on city business until driver’s license suspensions are cleared by DMV and City Risk

  • Notify supervisor of changes to MVR including but not limited to suspensions.

  • Clear suspensions with DMV.

  • Work with the bureau supervisor to clear a suspension and verify a valid license.

 Additional References: