Agenda

Community Involvement Policy Expert Group

Meeting No. 7

Date: December 20, 2012

Time: 6:00 p.m. to 8:00 p.m.

Location: City Hall, 1221 SW 4^th Avenue,Portland, Pettygrove Room

Meeting Goals

• Review and discuss PEG’s work program going forward.
• Review the group of draft goals and policy concepts and discuss meaning / implications if these are the policies adopted through the Comprehensive Plan update. Sort through the goals and policies to inform the work plans of the PEG and the PIAC - Comprehensive Plan work group going forward.
• Discuss potential community involvement topics for the public workshop questions, to be forwarded to staff and the CIC who are developing the workshops

Welcome, Meeting Overview and Introductions (6:00 p.m. / 5 minutes)

Presenter: Deb Meihoff, facilitator

Updates and Announcements (6:05 p.m. / 10 minutes) 

Presenters: Paul Leistner, Office of Neighborhood Involvement and MartyStockton, Bureau of Planning and Sustainability (BPS) / PEG Co-leads

Description:

• Work and progress from the PIAC Comprehensive Plan Work Group from November
• CI-PEG outreach update

Related Materials:

• PIAC Comp Plan Work Group meeting, November 2012
• Workplan Timeline prepared by the PIAC Comp Plan Work Group

Update and Discussion: PEG Process and Draft Policies (6:15 p.m. / 15 minutes)

Presenters: Paul Leistner, Office of Neighborhood Involvement and MartyStockton, Bureau of Planning and Sustainability / PEG Co-leads

Description: Review schedule for release of the BPS draft goals/policies document and public review. Update on the PEGs process going forward and relationship to draft document and citywide public process.

Discussion: Community Involvement Concepts (6:30 p.m. / 40 minutes)

Presenters: Paul Leistner, Office of Neighborhood Involvement and MartyStockton, Bureau of Planning and Sustainability / PEG Co-leads

Description: Review the group of draft goals and policy concepts and discuss meaning / implications if these are the policies adopted through the Comprehensive Plan update.  Apply the equity discussion from the November PEG meeting in review of the community involvement concepts being considered:

• How can the policies effectively address the competing commitments of resources and intention for quality public involvement?
•  Is there a way for the Comprehensive Plan process to influence the creation of a more equitable Public Involvement approach? What resources are in our toolkit to encourage capacity development and resource allocation that will effectively support and empower participation in land-use decision making?

Sort through the goals and policies to determine areas requiring further PEG discussion, concepts needing additional discussion about steps toward implementation, those ripe for additional PEG public outreach, and ideas to begin informing potential implementation steps (ultimately, the implementation ideas will either be forwarded onto the PIAC for future work and/or outlined in the PEGs ‘white paper’).

Related Materials:

• List of Community Involvement concepts being considered in the working draft policy document

Discussion: Potential Questions for Public Workshops (7:10 p.m. / 20 minutes)

Presenters: Paul Leistner, Office of Neighborhood Involvement and MartyStockton, Bureau of Planning and Sustainability / PEG Co-leads

Description: Discuss potential community involvement topics for the public workshop questions - issues that reach beyond the typical request for feedback. Ideas from the PEG discussion will be forwarded to staff and the CIC who are developing the workshops.

Public Comment (7:30 p.m. / 10 minutes)

Next Steps (7:40 p.m. / 10 minutes)

Presenter: Deb Meihoff, facilitator

• Topic(s) for next meeting
• PIAC - Comprehensive Plan Work Group
• Community Outreach
• PEG Co-leads

PEG Check-in (7:50 p.m. / 10 minutes)

• Are you getting the information and support needed to be effective?
• Is the process working / what changes do we need to consider?
• Please complete PEG process and CI PEG Evaluation Forms

For more information, please contact either Marty Stockton, Bureau of Planning and Sustainability at 503-823-2041 or marty.stockton@portlandoregon.gov; Paul Leistner, Office of Neighborhood Involvement at 503-823-5284 or paul.leistner@portlandoregon.gov; or Deb Meihoff, Facilitator at 503-358-3404 or deb@communitasplanning.com.