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Summary Meeting Notes for CIC Meeting on April 24, 2013

Community Involvement Committee

 

Meeting Minutes

 

Meeting Date: Wednesday, April 24, 2013

Time: 11:30 a.m. to 1:30 p.m.

Committee Members present: Jason Barnstead-Long, Judy BlueHorse Skelton, Lois Cohen, Liz Gatti, Linda Nettekoven, Stanley Penkin, Howard Shapiro, Peter Stark, Alison Stoll

Absent: Paula Amato, Judith Gonzalez Plascencia, Anyeley Hallova, Shirley Nacoste, Lai-Lani Ovalles, Ryan Schera,

Staff: Diane Hale, Kathryn Hartnyer, Alex Howard, Deborah Stein, Mary Stockton,

Visitors: None

                                                                                                                                                           

Welcome

 

Howard Shapiro, Chair led the meeting.

Announcements

Marty Stockton announced the upcoming PEG meetings, which are listed at the end of this summary. The next CIC meeting is scheduled for Wednesday, June 26, 2013 from 11:30 a.m. -1:30 p.m. as a meeting in May was determined unnecessary.

External Events

Staff will be attending this upcoming event and encouraged members of the CIC to attend as well.

IRCO Diversity and Civic Leadership Program presents: Hear our Voices!

ENGAGE leaders to present civic participation survey results of immigrant and refugee communities

Saturday, May 4, 2013, 10:00 a.m. to Noon, Portland City Hall,1221 SW 4th Ave., Portland, OR 97204

ENGAGE leaders have interviewed more than 250 community members from 25 different ethnic communities from around the Portland Metro area. The survey covers 3 main civic indicators: participation in volunteer groups, voting behaviors and attitudes, and expressing political voice. ENGAGE leaders will be able to share directly about how their communities are involved and what needs to be done to get them more involved.

IRCO’s Diversity and Civic Leadership program in partnership with the City ofPortland’s New Portlander program is honored to invite government leaders and public involvement staff to spend the morning with these diverse community leaders face-to-face.

Please RSVP to RSVP@irco.org and include your Name, Title, Organization and email address.

IRCO’s Diversity and Civic Leadership (DCL) program is funded through the City ofPortland’s Office of Neighborhood Involvement. The program’s signature activity is the ENGAGE Diversity & Civic Leadership Training offered annually. Over 100 Slavic, African, Asian, and Pacific Islander community members have participated in this program since 2008 educating, organizing, informing, and engaging a new generation of leaders.

CIC decisions and follow up actions

With no further announcement, the CIC moved on to new business.

 

Debrief on Comprehensive Plan District, Business and Environmental Workshops

 

In general CIC member felt when looking at the demographic data summary, it looked like we need to better reach youth and low income people. The workshops are one outreach approach - it will be interesting to compare the demographic data with the other approaches too (e.g. tabling, policy survey).

Staff decided not to use the demographic survey at the environmental or business workshops, just the district ones, as the demographic data was tied to the Door Prize Entry Form, which involved a raffle. CIC member recommended that staff should use the demographic surveys at the other events in the future.

Lois Cohen advised use existing organizations like OAME, the Hispanic Metropolitan Chamber and churches as a way to reach community leaders to encourage their communities to attend the workshops.

These are good suggestions, but Deborah stated we also need to think about not building unrealistic expectations among the public too - we shouldn’t get too excited about making sure everyone is there if we don’t think that the content is interesting to all, or it won’t affect most people. We think the community will be more interested in the next phase of the project where we will be doing interactive mapping.

Overall Workshop Design

  • Feedback on the breakout sessions was that they were useful and engaging. Liz  wondered if staff could use breakout sessions to target specific audiences.
  • Deborah asked should we only do breakout sessions instead of breakouts and a general open house? No, CIC members felt both aspects were good.
  • Stan and Linda shared that in their role, talking to folks and guiding them to where they want to be in the room at the very beginning of the event was helpful.
  • Stan reiterated that a presentation at the beginning might be helpful or at least a collective announcement/experience by participants before the breakouts would be good.
  • Jason stated that little mini-tours of the open house stations would work.
  • Alison wondered if the modifying the day/time would help - the Saturday workshop was well attended, better than the evenings.
  • CIC members felt the breakouts were good because people get to have their say.

 

Stations

  • Alison felt that the District Liaison station really was a draw for attendees, perhaps because they got to dig into the issues.
  • Peter, agreed that the more interactive the better.
  • Lois felt the presenters at the business workshop were great.
  • Jason stated that people like pictures - the stations didn’t need so much text and materials, but take-home stuff is good.

 Disappointed by attendance?

  • Jason, stated that reaching out to community leaders could help us get even more input - just sending out an invite to someone in a organization isn’t good enough.
  • Not so much, but it seems like a lot of resources were put into these activities compared to the turnout.
  • Marty shared that community partnerships were significant with the business and NE workshops, which really helped with turnout and wondered why that didn’t happen in the other districts?
  • Judy, wondered again about adding a youth representative to this committee? And, what about the Multnomah Youth Commission? Deborah shared that she had invited the Commission to participate and the don’t seem too interested at the moment, as they are focusing on other topics right now, but that we will keep them in the loop. Judy, offered that we could develop curriculum to use in summer classrooms at PSU.
  • Liz highlighted that a lot of people simply don’t like this (goals and policies) part of the process. People are tired too.
  • Howard stated that North Portland really came out forWestHaden Island, so it isn’t just about that geography - it’s about how we market our project (CPU). This project is really important, we should get them out to events and to participate in other ways.
  • Linda  shared that talking about what has changed and what are the next steps  really helps out. Show change, not static aspect of a project.

 District Mapping Conversations

 

Joan Frederiksen, West District Planner, presented update and overview of planned Spring 2013 CPU District Mapping Conversations, including a preview of the map layers to be discussed.

CIC members responded positively to the planned community meetings and provided feedback on materials to make available, promotional wording and venue selection. Related to meeting content, one suggestion was to ask participants for feedback on the level of community involvement they felt was needed in order for them and others to grasp and wrestle with some of the bigger Comprehensive Plan issues. There were also questions about inclusion of non-geographic communities.

 

Summer Tabling Activity

Marty presented the overall approach and goals for the summer tabling events. Dates and potential tabling locations were addressed. Linda Nettekoven asked to add the Division/Clinton Street Fair to the list of events. Alison Stoll asked for a more centralNE Portlandevent. Marty let Alison know that the future NE 42nd Avenue event is on the list of potential events, but they have not announced a date; Alison will follow up with the 42nd Avenue group.

Alex Howard presented three possible activities for the summer booth. The first item was a postcard that would read, “Greetings from…SE/NE/N/W/E Portland. Community members could use these cards to draw an iconic image or word(s) that describes the corresponding part of town. The CIC was supportive of this activity.

The second activity was an interactive map exercise. With this exercise community members would answer a series of questions about where they would like more stores, , preferred transportation improvements, their favorite place and the one thing they would do to make their district even better. The presented exercise included five questions. Multiple CIC members recommended including a question about where people live and work and how they get to work, school and other destinations. The CIC was supportive of this activity.

The third item presented was an idea for an activity that included building blocks. This activity had not been designed. Staff floated the idea to gauge the CIC’s level of interest. While this could be a very interesting activity, Peter Stark noted that it is a very difficult activity to design.

Public comment

A comment was made that is has been noted how respectful the CIC is towards each other.

Next steps

The next CIC meeting will be Wednesday, May 22, 2013 from 11:30 a.m. -1:30 p.m.

For more information, please contact Marty Stockton, Bureau of Planning and Sustainability at 503-823-2041 or marty.stockton@portlandoregon.gov.

CIC – Meetings in 2013

  • Wednesday, June 26th
  • Wednesday, July 24th*
  • Wednesday, August 28th
  • Wednesday, September 25th*
  • Wednesday, October 23rd
  • Wednesday, November 27th*

 All meetings will be held from 11:30 a.m. to 1:30 p.m. in 2500A on the 2nd Floor unless otherwise noted. A light lunch will be served.

Policy Expert Groups and Working Groups – April/May Meetings

 

  • Neighborhood Centers PEG meeting, Thursday, April 18, 8:00-10:00a.m., Conference Room 7AWatershed Health and Environment PEG meeting, Wednesday, April 24, 4:00-6:00p.m.; 1900 SW 4th Avenue, 7th Floor, Conference Room 2500A
  • Community Involvement PEG  meeting, Thursday, April 18, 6:00-8:00p.m.; City Hall, 1221 SW 4th Avenue, Pettygrove Conference Room
  • Infrastructure Equity PEG meeting, Wednesday, May 1, 10:00a.m-12:00p.m.; 1900 SW 4th Avenue, 2nd Floor, Conference Room 2500A
  • Networks PEG meeting, Wednesday, May 1, 2:30-4:30p.m.; 1900 SW 4th Avenue, 7th Floor, Conference Room 7A
  • Residential Development and Compatibility PEG meeting, Thursday, May 9, 4:00-6:00p.m., Conference Room 7A
  • Neighborhood Centers PEG meeting, Thursday, May 16, 8:00-10:00a.m., Conference Room 2500A
  • Community Involvement PEG  meeting, Thursday, May 16, 6:00-8:00p.m.; Portland Building, 1120 SW 5th Avenue, Room B
  • Education and Youth Success PEG meeting, Monday, May 20, 4:00-6:00p.m., Conference Room 7A
  • Economic Development PEG  meeting, Wednesday, May 25, 11:30a.m. to 1:30p.m.; 1900 SW 4th Avenue, 7th  Floor, Conference Room 7A

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