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Summary Meeting Notes for CIC Meeting on August 28, 2013

Community Involvement Committee

 

Meeting Minutes

 

Meeting Date: Wednesday, August 28, 2013

Time: 8:00 a.m. to 10:00 a.m.

Committee Members present: Jason Barnstead-Long, Liz Gatti, Linda Nettekoven, Stanley Penkin, Howard Shapiro, Peter Stark

Absent: Paula Amato, Judy BlueHorse Skelton, Lois Cohen, Judith Gonzalez Plascencia, Anyeley Hallova, Shirley Nacoste, Lai-Lani Ovalles, Ryan Schera, Alison Stoll

Staff: Diane Hale, Michelle Kunec-North, Deborah Stein, Marty Stockton, Sandra Wood

Visitors: None

                                                                                                                                                           

 

Welcome

 

Howard Shapiro, Chair led the meeting.

Announcements

MartyStocktonannounced the final PEG meetings to be held in September and summer events where a Comprehensive Plan Update outreach table is planned, which are listed at the end of this summary.

Marty reminded the CIC that their terms have ended on Comprehensive Plan Community Involvement Committee, but all are eligible for a reappointment for another term through June 2015. Marty shared that she hoped each of the committee members are interested – but need a confirmation by September 15, 2013.

Linda Nettekoven stated that it is time to recruit new membership to the CIC. Both Peter Stark and Jason Barnstead-Long agreed. Stan had some hesitation based on the time involved to recruit, review applications and interview potential members. Marty shared that the committee was short at least four or more community-at-large members. The group decided to move forward on a recruitment.

Part 2 Process Update

 

Sandra Wood reported on the on the Part 2 process timeline, timing of the Proposed Draft to the Planning and Sustainability Commission and Task 5 – Implementation. Peter asked how long was the development of the original Comprehensive Plan process in the late 1970s/early 1980s. Sandra responded that it took at least four years if not longer. The original CIC was appointed by City Council in January 1976 and the Comprehensive Plan was adopted in 1980.

 

Part 2 Products and Public Comment

Michelle Kunec-North shared internal draft versions of the Part 2 products with the committee, focusing on the online Map App. The Map App is an online tool that will help the public, partners and City staff explore interrelated spatial issues, opportunities, and choices. It will be accessible to the public, allowing users to learn more about each topic or issue, turn layers on and off to compare issues and choices geographically, and leave comments. The Map App will also be used to support staff- or partner-facilitated community conversations around particular topics or choices.

Peter stated that a tool like the Map App should continue beyond this project and could be a continual public involvement tool. Peter continued that the Map App is another part of the story in this periodic review process. Peter encouraged it’s use in schools with a “train the trainer” approach.

Linda noted that a bit of framing of the Map App – of how this fits will be necessary.

BPS staff met with Linda and Jason in a separate work session on the Map App, and is working to improve navigation, orientation, and accessibility of the Map App based on their feedback. Additional CIC feedback regarding the Map App or how it might be used during Part 2 outreach and involvement is appreciated.

The beta test version of the Map App can be found at: http://www.portlandbps.com/gis/cpmapp/

Please note that this version is not intended for public dissemination – we anticipate a full public launch at the end of September. This version is still underdevelopment and may have bugs in some web browsers. For the best experience, we recommend using Chrome to view the Map App at this time.

Diane Hale gave a brief overview of the ways that the public will be able to comment on the Working Draft Part 2. These include the Map App, online comment form, emails and letters, staff summaries of public discussion and comment cards. A database will be used to store and organize these comments, and reports will be made available to staff and the public. A survey might also be used to solicit feedback, depending on the format of the questions that are ultimately developed.

Part 2 Public Involvement Proposal 2013

 

Deborah Stein and Marty Stockton co-presented on the the public involvement proposal following the public release of the Part 2 products.

Three approaches for outreach and engagement:

 

  1. Small workshops: BPS staff would enlist partners to co-host 3-4 small workshops to zero in on specific issues/questions we need help with. Workshop locations would be selected based on the issues/questions which feedback is needed (e.g., if there are questions about a particular center, BPS staff would hold a workshop near that place). These workshops would be simple (minimal staffing and materials prep required). These workshops may not be spread      around the city, since they are intended to focus on specific questions that are localized by nature. The advertising for these workshops could highlight the question(s) that will posed, so in effect these workshops will be similar to the topic-based workshops that were successful in Part 1 – they will attract people who are interested in the particular focus areas.
  2. Dispersed outreach: Enlist organizations that are interested in inviting us to introduce Part 2 products (the map app and CSP), show how the tools can be used, and walk through the Companion Guide to discuss one or more key concepts and questions. Depending on a group’s interest and the amount of time it offers on its agenda, BPS staff can keep these presentations brief and introductory (15-20 minutes), or BPS staff can go into more depth with facilitated discussions (45-90 minutes or more). We anticipate approximately 15-20 of these opportunities. Staffing would be limited to one-two staff unless the group will be particularly large. Meetings can be tailored to the specific interests of the group, while using a standardized format provided by the Companion Guide. Staff would encourage interested people to provide feedback on line or through other channels, and answer questions about next steps.
  3. Capacity building: Staff  would offer trainings to 4-5 community groups about the city’s process to update land use and how community members can get involved. Curriculum would include a basic Comp Plan 101 and how to use the map app and Companion Guide. These trainings would be in the spirit of the DCL leadership development trainings and the bureau’s current offerings of  “the ABCs of Land Use.” Groups would likely include staff of the DCL organizations, Living Cully EcoDistrict partners, and others. These are intended to build capacity of grassroots community members to be more      informed participants in this process as well as other upcoming land use processes.

The group was favorable of the approach. Jason asked about outreach specifically to the Community Development Corporations (CDCs). Marty responded that Oregon Opportunity Network was definitely a group that staff would be reaching out to in the fall. Jason also wondered about involving the libaries. Marty stated that the libraries, specifically Midland Library, had already been discussed as a proposed small workshop location.

Public comment

There was no public comment.

Next steps

The next CIC meeting will be Wednesday, November 20, 2013 from 8:00 -10:00 a.m.

For more information, please contact Marty Stockton, Bureau of Planning and Sustainability at 503-823-2041 or marty.stockton@portlandoregon.gov.

Policy Expert Groups and Working Groups – September Meetings

  • Economic Development PEG meeting, Wednesday, September 18, 11:30a.m. to 1:30p.m.; 1900 SW 4th Avenue, 7th Floor, Conference Room 7A
  • Neighborhood Centers PEG meeting, Thursday, September 19, 8:00a.m. to 10:00p.m.; 1900 SW 4th Avenue, 2nd Floor, Conference Room 2500A

 

Note: PEG members will be contacted for a fall All-PEG meeting and community events.

Summer events – Comprehensive Plan Update outreach table

  • Sunday Parkways – West, Sunday, September 29, 11:00a.m. to 4:00p.m.