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Summary Meeting Notes for CIC Meeting on November 20, 2013

Community Involvement Committee

 

Meeting Minutes

 

Meeting Date: Wednesday, November 20, 2013

Time: 8:00 a.m. to 10:00 a.m.

Committee Members present: Paula Amato, Jason Barnstead-Long, Lois Cohen, Linda Nettekoven, Stanley Penkin, Howard Shapiro, Peter Stark

Absent: Judy BlueHorse Skelton, Anyeley Hallova, Alison Stoll

Staff: John Cole, Diane Hale, Rachael Hoy, Madeline Kovacs, Barry Manning, Marty Stockton, Sandra Wood

Visitors: None

                                                                                                                                                           

 

Welcome

 

Howard Shapiro, Chair led the meeting.

Announcements

Marty Stockton announced the schedule for the upcoming CIC meetings and Part 2 events (see the end of this meeting summary for the full list of meetings and events).

Marty shared the CIC members recommitting to a second term are Alison Stoll,Anyeley Hallova,Howard Shapiro,Jason Barnstead-Long, Judy BlueHorse Skelton,Linda Nettekoven,Lois Cohen,Paula Amato, Peter Stark and Stanley Penkin.

Marty reported that twenty-five CIC applications had been received and that there is a desire to have one or two CIC members review the applications along with BPS staff. Howard recommended Jason Barnstead-Long and Linda Nettekoven to assist with the review. Marty shared that Alison Stoll had also offered, making for three CIC reviewers. The Executive Subcommittee will screen the top candidates by either phone interviews or coffee meet-ups to be scheduled. Overall timing is to have a decision made before the end of the calendar year with City Council re-appointment and appointments in January 2014, concluding with a January social event and/or orientation to be scheduled.

Part 2 Public Involvement Update

 

Marty summarized the public involvement approach for Part 2 which consisted of small workshops, dispersed outreach to organizations and a focus on capacity building on the Map App. Marty gave an account on the All-PEG meeting held on October 18, which was well attended and kicked off this outreach phase. Marty shared with the group the full list of outreach public meetings and events conducted so far for the Comp Plan Part 2, totaling over 70 events in October and the first part of November. Highlights included the Mappy Hour event at the Lucky Lab, which included a behind-the-scenes look at the creation of the Map App. This event had over 70 participants. Additionally, two of the three Mapping Conversations (small workshops) had been held at the date of the CIC meeting with the North Mapping Conversation scheduled for later that evening.

 

Report on Summer Tabling What We Heard Report

 

Diane Hale gave an overview of the draft What We Heard Report, summarizing feedback from summer 2013 outreach efforts. Staff attended 15 events, using two exercises to engage the public and get feedback on where people want more businesses, what kinds of transportation improvements are needed, what are their favorite places and what would they do if they were in charge for a day. Respondents filled out 266 Map It! exercises and 205 postcards with drawings of favorite spots around the city - the postcards were largely submitted by youth. Outreach efforts focused on reaching groups that did not have high levels of engagement in other phases of the project, including youth, low-income individuals and communities of color. With this exercise, staff were able to increase the participation rates of all of these groups, with 38% of participants under the age of 18, 18% making less than 10k per year and 26% people of color.

Diane also shared some highlights from the report, both citywide trends, and key themes that emerged by district. Citywide, people continued to share that increasing pedestrian and bicycle safety and connectivity are primary concerns for transportation improvements, and parks and commercial or institutional gathering places are well-loved by Portlanders. People generally want an increase in businesses in existing commercial areas near there homes.

CIC members were pleased that response rates for youth, low-income individuals and communities of color had increased in this effort, and encouraged staff to continue the trend. Members were also pleased with the spatial and creative aspect of the exercises.

Draft Schedule for Comp Plan Part 2 What We Heard Report

 

Diane Hale presented a draft outline and production timeline for the report that will summarize public comments received between October 1st and December 31st, 2013 on Comprehensive Plan Part 2 products. The report will include an overview of the outreach process, demographic and process evaluation data, and summarized feedback from all the outreach events, including dispersed events, the all-PEG meeting, district mapping conversations and the Map App. Comments received through emails and letters will also be included in the report. Staff hopes to include summaries of comments in a spatial format as well as narratives, but is still exploring the feasibility of that option. The full report will be completed by February 14th for CIC review, and released February 28th to the general public.

CIC members encouraged staff to keep the report short and graphic, organize feedback by themes and identify where feedback indicates areas of agreement and friction points in the public comments. CIC members also reiterated the need to be clear about how the public comments will be used in the CPU process, and expressed interest in being more informed or involved in the actual process that staff uses to revise the CPU products based on public feedback. Staff noted that the update process is iterative and often completed on an individual basis, which could make it difficult to actually involve CIC members in the process. However, staff will at least find ways to inform the CIC about that process and perhaps can get them involved in some of the individual updates.

Task 5 Introduction

Sandra Wood gave an introduction to Task 5: Implementation, which is the fifth and final task in the City’s Periodic Review workplan. Task 5 will consist of multiple projects, each beginning at its own timeline and each following its own public engagement process. All projects should be completed by mid-2015. Sandra briefly described the three known projects that are recruiting for advisory committees and timeline for sharing public involvement plans. The three projects are: Mixed-Use Zoning Project, Campus Institutions, and Transportation Systems Plan.

Sandra asked the committee when and to what frequency the CIC wanted to review and/or receive updates on Task 5 projects. There was support for Sandra’s proposal that that CIC input be given to engagement in three ways: at the outset of engagement planning, as a feedback and review tool at the end of the project, and CIC members making themselves available during the project, as needed.

John Cole briefly shared the Campus Institutions project. Barry Manning gave a briefly overview on the Mixed Use Zoning Project. The other implementation projects will be brought to the CIC, as they begin.

Public comment

There was no public comment.

Next steps

The next CIC meeting will be Wednesday, February 28, 2013 from 8:00 -10:00 a.m.

For more information, please contact Marty Stockton, Bureau of Planning and Sustainability at 503-823-2041 or marty.stockton@portlandoregon.gov.

CIC quarterly meetings

2014:

  • Wednesday, February 26, 2014 8:00 to 10:00a.m.; 1900 SW 4th Avenue, 2nd Floor, Conference Room 2500A
  • Wednesday, May 28, 2014 8:00 to 10:00a.m.; 1900 SW 4th Avenue, 2nd Floor, Conference Room 2500A
  • Wednesday, September 24, 2014
  • Wednesday, November 19, 2014

2015:

  • Wednesday, February 25, 2015
  • Wednesday, May 27, 2015

 

Part 2 Comprehensive Plan Update events

  • North Mapping Conversation – Wednesday, November 20, 6:30 to 9:00p.m.;UniversityofPortland’sChilesCenter,
  • Fix-It Fair – Saturday, November 23, 9:00a.m. to 3:00p.m.;ParkroseHigh School,12003 NE Shaver StreetinPortland