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Summary Meeting Notes for CIC Meeting on November 19, 2014

Community Involvement Committee

Meeting Minutes

Meeting Date: Wednesday, November 19, 2014

Time: 8:00 a.m. to 10:00 a.m.

Location: 1900 SW 4th Avenue, Portland, Conference Room 2500A

Committee Members present: Jason Barnstead-Long, Denise Barrett, Jessica Conner, Stanley Penkin, Linda Nettekoven, Lois Cohen, Howard Shapiro, Jovan Young, Kenneth Doswell

Absent/Excused: Paula Amato, Christina Blaser, Anyeley Hallova, Peter Stark, Laura Stewart, Judy BlueHorse Skelton, Alison Stoll

Staff: Eden Dabbs, Deborah Stein, Marty Stockton, Sara Wright

Welcome and Introductions

Howard Shapiro, Chair, led the meeting. He reviewed the meeting agenda, the 9/24/14 meeting notes, and the CIC presentation to the PSC on 11/18/2014. He encouraged CIC members to encourage at least one of the upcoming PSC work sessions (listed in the events at the bottom of these notes).

CIC Presentation at the PSC Work Session

Howard Shapiro briefly reviewed the CIC presentation the PSC on November 18, and expressed appreciation to Stan Penkin, Denise Barrett, Kenneth Doswell, Jessi Conner, Linda Nettekoven and others that supported the preparation and delivery of the PSC presentation. He mentioned the discussion about the ongoing community involvement process for CPU implementation, and expressed a desire that CIC work more often and more directly with PSC.

Stan said it really makes a difference to present information and thoughts to PSC in person, and agreed with Howard that CIC should interact more with PSC. He felt that Kenneth made some key points about underserved communities, and also about the fear that many community members feel about land use issues.

Denise said that the evaluation of the community involvement would be very useful to the PSC and staff, particularly who is being reached and who is not.  

CIC members briefly discussed the concerns raised by neighborhood associations about community involvement in Chapter 2 of the CPU, and how the neighborhood system is involved in the community involvement process of the CPU itself. The CIC can contribute in helping identify ways to make the communication through the neighborhood association system more effective and also reach out to new people. CIC members reviewed some strategies that have been suggested in expanding the reach of community engagement, such as training for groups and organizations, and providing micro-grants for transportation and childcare. CIC members also discussed and agreed on the importance of budgeting thoughtfully (and adequately) for community involvement of a wider representation of communities. Linda advocated for increased engagement with neighborhood coalitions to work on increasing representativeness of the neighborhood association system. CIC members discussed the role of the CIC members as liaisons to their own communities and also representatives for the whole community. Kenneth pointed out that inclusiveness makes our planning more adaptable.

Lois asked the group to consider how to engage children in civic involvement, to develop their appreciation for the process of decision-making about complex issues. Kids need to know about planning for the city where they live. A robust discussion ensued about how to engage communities through youth. A city like Portland ought to be able to embed citizen engagement in the schools to grow our future community members. Deborah pointed out that BPS doesn’t have the resources to do this very important capacity-building work to invest in future civic literacy and engagement in land use planning. Jovan and Jason pointed out that relationship-building is very important in youth engagement, and it takes a lot of time and patience. CIC members expressed interest in exploring the possibility of getting a pilot off the ground, as an independent ad hoc group. Lois volunteered to act as a chair. Marty suggested the SUN program, and focusing on area-specific work. The group will meet and explore working with other organizations such as ONI (Andrea Marquez), Youth Commission, OEHR, maybe looking at a specific area to work with children on exploring zoning options.

Stan suggested that a youth member should be included in future committees dedicated to overseeing community involvement in planning.

Where do we go from here?

CIC members discussed the future of community involvement in the implementation of the Comprehensive Plan. The PSC could take on the community involvement supervision role, or could appoint an independent committee. The PSC will need to decide how community involvement is monitored and advised, probably during the conversation at the worksession in January about community involvement.  Staff or CIC members could present a few options at that worksession. The CIC will go back to PSC to report on the evaluation of community involvement in the CPU in April, could make a recommendation at that time for community involvement during implementation.

Marty pointed out that the current CIC is officially chartered only through June 2015. Should the CIC be extended/reappointed? Who would sign up? Does the committee need more meetings added to the schedule? CIC members asked staff to do some research on the process of extending or rechartering the committee, and also canvass CIC members to find out whether they’re interested in staying on board for additional time.

Minutes from the last CIC meeting on September 24th were approved, and the committee was adjourned.


Next steps

Staff will send committee an email summarizing testimony related to Chapter 2.

Staff will research logistics of CIC charter extension, check in with CIC members about their interest in staying on for possible extension.

Lois will convene an ad hoc group on youth engagement in long-term planning.


CIC quarterly meetings are held at 1900 SW 4th Ave, 2nd floor, Conference Room 2500A unless otherwise notified. The next meetings are:

  • Wednesday, February 25, 2015, 8-10 AM
  • Wednesday, May 27, 2015, 8-10 AM

The PSC work sessions are scheduled for:

  • January 27, 3-8:15 – Using the Plan in Decision Making; Centers and Corridors; Non-conforming Uses and Split Zoning
  • February 10, 12:30-5 – Economic Elements, West Hayden Island
  • February 24, 3-9 – Hearing and Work Session on the  Transportation System Plan

For more information, please contact Marty Stockton, Bureau of Planning and Sustainability at 503-823-2041 or