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Planning and Sustainability

Innovation. Collaboration. Practical Solutions.

Phone: 503-823-7700

Curbside Hotline: 503-823-7202

1900 SW 4th Ave, Suite 7100, Portland, OR 97201

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Roles and responsibilities

The SAC will comprise approximately 25 members representing those involved in the construction of single-dwelling homes (builders, architects, property owners) as well as others interested in how residential infill affects or contributes to the surrounding area (residents, homeowners, neighbors). The SAC will advise BPS staff as they identify issues, develop concepts to address them, refine concepts into recommendations and craft code language. Members will be expected to make an 18-month commitment to the process.

Committee members must be good communicators (both listening and contributing). They will be expected to share their advice, insight and expertise with the SAC as well as their broader communities and the general public. Ideally, members can think beyond their professions and individual neighborhoods to discuss citywide impacts of various ideas. Although the SAC is an advisory group and is not expected to come to a consensus on all matters, members will be expected to be fair-minded and listen respectfully as others express their opinions and perspectives. 

Staff will also consult technical advisors from other City bureaus involved with construction and permitting, particularly the Bureau of Development Services. These discussions will be shared with the SAC.

The SAC will advise and make recommendations to project staff, who are committed to ensuring SAC discussions and proposals are accurately recorded and made available to the community on the project website. Staff will ultimately formulate policy proposals using SAC input, feedback from the broader community, as well as direction from the Comprehensive Plan and other adopted City policies and plans. The Planning and Sustainability Commission, through a public hearings process, will review the proposals and make a formal recommendation to City Council, which will make the final decisions on recommendations and code language. Final reports will include information about the SAC meetings and discussions as well as the reasoning behind alternatives that are discussed at the meetings.

SAC Member Responsibilities

Ideally, committee members should both share their expertise and serve as conduits of information to and from their organizations and networks. Members should be connected to and well respected by the communities they represent. In addition to acting as conduits to larger communities of stakeholders, SAC members will need to participate in the following activities during this 18-month project:

  • SAC meetings. After a kick-off meeting in mid-September, the SAC will meet roughly twice a month through December 2015, then monthly through April 2016, with several project status meetings in late summer/early fall of that year. (See SAC Tentative Meeting Schedule below for more details.) Beyond attending these meetings, members may be asked to review materials prior to meetings.

    Meetings will be held on Tuesday evenings from 6 to 8 p.m. at the BPS office at 1900 SW 4th Avenue. A light meal will be provided. The City is committed to providing equal access to information and meetings, through special accommodation, translation or interpretation services.
  • SAC workshop.  SAC members are expected to participate in a full-day workshop in December 2015.
  • Public events. Project staff will be running a parallel public involvement process to gather broad community feedback with public events and discussions scheduled at key milestones over the course of the project. SAC members will be expected to attend these events to help share conversations the SAC has had and to listen to input from event attendees.
  • Planning and Sustainability Commission (PSC)/City Council. SAC members will be encouraged to attend the City Council briefing this winter and the PSC and City Council hearings scheduled for fall 2016.

SAC Schedule (Tentative)

Activity

Timeframe

Establish Stakeholder Advisory Committee (SAC) July – August 2015

SAC Meetings (2 hours each, twice a month)

1. Kick-Off
2. Intro and Issues: Scale of Houses
3. Intro and Issues: Narrow and Substandard Lots
4. Intro and Issues: Alternative Housing Options
5. Wrap Up Conversations (if needed)

September – December 2015

6.  SAC Workshop (full day): Develop a wide range of options December 2015
City Counciy Work Session December 2015

SAC Meetings (2 hours, once a month)

7. Develop Evaluation Criters

8. Evaluate the Options

9. Wrap Up Evaluations (if needed)

January – March 2016

Public Events (share results, solicit input) April 2016

SAC Meetings (2 hours)

10. Debrief Open House

11. Review Discussion Draft

 

April 2016

July 2016

Public Review Discussion Draft July – September 2016
Public Event (share code proposals, get feedback) September 2016

SAC Meeting (2 hours)

12. Debrief Public Event (open house)

September 2016
Public Proposed Draft to the Planning and Sustainability Commission October 2016
Planning and Sustainability Commission Public Hearing November 2016
City Council Review December 2016