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Office of Management & Finance

Bureau of Revenue and Financial Services

Phone: 503-823-5288

Fax: 503-823-5384

1120 SW 5th Avenue, Rm 1250, Portland, OR 97204

How To Register as a Vendor in the City's Online Procurement Center

NOTICE: On May 4, 2015, the City switched to a new Online Procurement Center located at procure.portlandoregon.gov.  If your business was registered as a vendor in the City's old (eBid) system, your profile has automatically been migrated to the new Online Procurement Center.  On April 23rd you should have received an email with instructions on how to log in and update your migrated vendor profile in the new Online Procurement Center.

After May 4th, you will only receive solicitation notices from the new system - please make sure to "allow" emails from "buyspeed.com" so that emails from the new system will not get caught in your spam filters.

 

FOR NEW VENDOR REGISTRATIONS:

To receive contract opportunity notifications from the City of Portland, vendors must be registered within the City's Online Procurement Center.  Vendors can self-register by accessing the City's Online Procurement Center and selecting Register.  If for some reason you cannot complete the registration process you can save what you have entered and return at a later date and complete the registration by accessing the Online Procurement Center login screen and selecting Complete Registration.

 

Providing General Information


Upon clicking Register, a pop-up window will appear asking you to provide your entity’s tax identification number and name. If you are a foreign (non-US) vendor, select the appropriate country of incorporation.

If your tax ID is new to the system, a Register screen will appear. Within the Company Information section, supply your company’s official address and contact information. Within the Administrative User Information section, provide the information for an administrative user from your entity. This user will be responsible for adding new users from your entity to allow them access to the City's Online Procurement Center

Once complete, you may select to Add Additional Addresses (Remit or Emergency) or to Continue Registration.

 

Selecting Your Terms, Categories and Certifications


Once you’ve selected to continue the registration process, you’ll be taken to the Terms, Categories and Certifications screens. Here you’re asked to provide your standard payment and shipping terms, as well as designate your status for various categories and certifications requested by the organization you’re registering with.

After you’ve completed this screen, click Save & Continue Registration along the bottom.

 

Registering for Commodity Codes


The last step in the registration process is to select the commodities and services that your entity provides. This will help ensure that you receive notifications about Bid opportunities for those commodities and services.

The Commodity and Service Codes screen allows you to search for the National Institute of Governmental Purchasing (NIGP) Codes that correspond with what your entity offers. You can peruse through general categories of commodities and services, or search by keyword. Once you’ve selected all the codes that match what you provide, select Save and Continue Registration.

Review your registration and submit at the bottom of the Summary tab. You have now completed the self-registration process within City's Online Procurement Center. The email provided within the Company Information section will be emailed once your registration is complete. You may use this information to login and add additional users to maintain your organizational profile.