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Office of Management & Finance

Bureau of Technology Services

Front Desk: 503-823-5198

BTS HelpDesk: 503-823-5199

1120 SW 5th Avenue, Suite 450, Portland, OR 97204

Q1: Chief Technology Officer Ben Berry's Reporting Calendar: January 7 - March 31

Office of Management & Finance

Chief Technology Officer Ben Berry

Reporting Calendar for Quarter 1:  January 1 - March 31, 2012

January 2013

Monday

Tuesday

 

Wednesday

 

Thursday

 

Friday

 

 

 4

7

8:00-9:00

Meeting with Chief Administrative Officer

9:00-10:00

Meeting with Dep Director

11:00-12:00

BTS Leadership Team Meeting

1:00-2:00

Meeting with Customer Relations Manager

2:00-2:30

Meeting with Assistant

3:30-5:00

OMF Advisory Committee Meeting

 

 

8:00-9:00

Meeting with BTS Deputy Director

9:00-10:00

BTS Leadership Team Meeting

10:00-12:00

Project Oversight Committee Meeting

12:30-1:30

Meeting with Chief Administrative Officer

3:00-4:00

Weekly Mayor/OMF Meeting

 

9

8:30-9:30

Meeting with BTS Deputy Director

9:30-10:30

Meeting with PMO Manager

10:30-11:30

Interim Benefit Project Meeting

2:30-3:30

Meeting with BTS Business Operations

4:00-5:00

Meeting with Production Services Manager

10

8:15-9:00

HR Check-In Meeting

10:00-11:00

Meeting with Police IT Manager

2:00-3:00

Meeting with Communications Manager

3:00-4:00

Meeting with Customer Relations Manager

4:00-4:30

TOC Check-In Meeting

11

8:00-9:00

Meeting with BTS Deputy Director

9:00-10:00

Meeting with Information Security Manager

1:30-2:00

Meet with Assistant

2:00-3:00

Meeting with PSSRP Manager

3:00-4:00

Meeting with Support Center Manager

14

8:00-9:00

FIS Meeting

10:00-11:30

CSG Meeting

11:30-1:00

OMF Core Leadership Team

3:00-3:30

Meeting with Chief Administrative Officer

4:00-5:00

Meeting with BTS Managers

15 

8:00-9:00

Meeting with Communications Manager

9:00-10:00

BTS Leadership Team Meeting

11:00-11:30

Meeting with HR Site Team Manager

11:30-12:30

Weekly Mayor/OMF Meeting

2:30-2:45

Meeting with CGIS Manager

2:45-3:00

Meeting with BTS Deputy Director/Bus Solutions Manager

3:00-4:00

Meeting with BTS Admin Mgr/Sr Financial Analyst

4:00-5:00

Meeting with EBS Program Manager

16

8:00-9:00

Meeting with PMO Manager

9:00-10:00

Meeting with BTS Business Operations

10:30-11:30

Interim Benefits Project Meeting

11:30-12:00

PBEM Staff Meeting

1:00-3:30

Private Meeting

3:00-4:30

PSSRP ESC

4:30-5:00

Meeting with PSSRP Technical Lead

17 

8:15-9:00

BTS Leadership Team Meeting

9:00-10:00

OMF Labor Management Meeting

10:30-11:00

Meeting with Risk Manager

11:30-1:00

Bureau Directors Lunch Meeting

1:00-2:00

Request Intake Board Meeting

2:00-3:00

Meeting with Sr IS Manager

3:30-5:00

OMF Advisory Committee

18 

8:30-9:00

Meeting with Technology Procurement Supv

9:00-10:00

Meeting with BTS Deputy Director

10:00-11:00

Meeting with Information Security Manager

1:00-1:40

Meeting with PBEM Director

2:00-3:00

Meeting with PSSRP Manager

3:30-4:30

Meeting with Business Solutions Manager

4:30-4:45

Meeting with BTS Deputy Director

4:45-5:00

Meeting with Assistant

21   Holiday

 

22

8:30-8:45

Conf Call with PSSRP Manager

9:00-10:00

BTS Leadership Team Meeting

10:00-12:00

Project Oversight Committee Meeting

1:00-1:30

Meeting with BTS Deputy Director

1:30-2:00

Meeting with CGIS Manager

2:00-3:00

Meeting with Fire Chief

3:00-3:30

Meeting with Information Security Manager

3:30-5:00

Meeting with PPS & Information Security Manager

23 

8:00-9:00

Conf Call wCheck-In with Communications Manager

9:30-10:30

Meeting with BTS Deputy Director

10:30-11:30

Interim Benefits Project Meeting

12:30-1:00

Meeting with PMO Manager

1:00-2:00

Meeting with Chief Administrative Officer

2:00-2:30

BTS Labor Management Committee

2:30-3:00

Meeting with PSSRP Technical Lead

3:30-4:30

Meeting with BTS Business Operations

24 

8:15-9:00

HR Weekly Check-In

9:00-11:00

OMF Core & Extended Leadership Team

1:00-2:00

Request Intake Board Meeting

2:00-2:30

TOC Check-In Meeting

2:30-2:45

OMF Bus Operations Manager

3:00-4:00

BTS Managers Strategic Plan Meeting

4:00-5:00

Conf Call with Benefitfocus

25

9:30-10:45

Support Center Manager & Team Leads Meeting

9:45-12:00

Project Management Team Meeting

2:00-3:00

Meeting with PSSRP Manager

3:00-3:30

Meeting with BOEC Director

3:30-4:00

Meeting with Information Security Manager

4:00-4:30

Meeting with Planet Technologies

4:30-5:00

Meeting with Assistant

28 

29

8:00-9:00

Meeting with Int Bus Solutions Manager

9:00-10:00

BTS Leadership Team Meetinging

10:00-11:00

Innotas PPM Demo

11:15-12:15

CGIS Manager

12:30-1:30

Meeting with Chief Administrative Officer

1:30-2:30

Meeting with BTS Deputy Director

3:00-4:00

Meeting with Technology Business Consultants

4:00-5:00

Meeting with Water Bureau Administrator

30

8:00-9:00

Meeting with Communications Manager

9:00-10:00

Meeting with Project Management Mgr

10:00-10:30

Meeting with Customer Relations Manager

12:45-1:15

Continuity of Operations Meeting

1:30-2:45

Meeting with Police IT Manager & IT Team

3:00-3:30

Meeting with Business Solutions Manager

 

31

8:00-8:30

Weekly HR Check-In Meeting

8:30-9:00

Meeting HR Director

10:00-11:30

Radio Stakeholders Meeting

12:30-1:00

Meeting with HR Benefits Staff

1:00-2:00

Meeting with BIBS Director

2:00-2:30

Meeting with BTS Admin Mgr/

Sr Financial Analyst

2:30-3:00

Meeting with Gartner

3:00-4:00

Radio System Exec Briefing

4:00-4:30

Meeting with Support Center Manager

4:30-5:00

Meeting with BTS Deputy Director/City Attorney

 

 

 February 2013

Monday

 

Tuesday

 

Wednesday

 

Thursday

 

Friday

 

   

 

 

1

4

8:30-9:00

Meeting with BTS Deputy Director, Customer Relations Manager, Facilities Manager

9:00-11:00

OMF Core Leadership Team

11:00-11:15

Meet with IBM rep

11:30-11:45

Meeting with CGIS Manager

1:00-2:00

Weekly Mayor/OMF Meeting

2:00-3:00

Meeting with Int Bus Solutions Manager

3:30-4:00

City Budget Office Open House

5

8:00-9:00

Meeting with Int PMO Manager

9:00-10:00

BTS Leadership Team Meeting

10:00-11:00

Meeting with Communications Manager

11:30-12:30

BTS Leadership Team Planning Meeting

12:30-1:30

Meeting with Chief Administrative Officer

2:00-3:00

Meeting with BTS Deputy Director

3:00-3:30

Meeting with Audit Services Director

3:30-4:00

Meeting with Bus Solution Staff

4:00-4:30

Meeting with Production Services Manager

6

8:00-9:45

Meeting with Communications Manager & Team

10:30-11:30

Interim Benefits Project Meeting

11:30-12:00

CGIS Stakeholder Meeting

1:00-1:30

Meeting with BTS Deputy Director, Int Bus Solutions Manager

1:30-2:00

Meeting with BTS Managers

2:30-3:30

Meeting with BTS Business Operations

3:30-4:00

Meeting with Planet Rep

4:15-5:15

Meet & Greet with Police Chief and Staff

7

8:15-9:00

Weekly HR Check-In Meeting

9:00-9:30

Meeting with Support Center Manager

9:30-10:00

Meeting with PSSRP Technical Lead

10:00-10:30

Meeting with Customer Relations Manager

10:30-10:40

Conf Call with Fire Chief

11:30-1:00

Bureau Directors Lunch Meeting

1:00-2:00

Request Intake Board Meeting

2:00-2:30

TOC Check-In Meeting

2:30-3:00

Meeting with EBS Program Manager

3:00-3:30

Meeting with Information Security Manager

3:30-4:00

Meeting with Customer Relations Manager & Staff

8

8:00-8:30

Meeting with BTS Deputy Director, Support Center Manager & Gartner Rep

8:30-9:30

Meeting with PSSRP Manager

10:00-10:30

Meeting with BTS Deputy Director

10:30-11:00

Meeting with Office of Equity & Human Rights Dep Director

11:00-11:30

Meeting with Microsoft Rep

1:00-2:00

Meeting with BTS Diversity Development Committee

2:00-2:30

Conf Call with BTS Deputy Director, BTS Managers & Gartner

2:30-3:00

Meeting with Assistant

3:00-4:00

Meeting with Port IT Security Manager

4:00-5:00

Webex meeting with Oregon Deputy State Chief Information Officer & BTS Mgrs & Staff

11

8:00-9:00

Meeting with BTS Deputy Director

9:00-10:00

Business Solutions Managers

Meeting

10:00-11:00

BTS Customer Stakeholder Meeting

11;00-12:00

Weekly Mayor/OMF Meeting

12:00-12:15

Meeting with BIBS Director

12:45-1:00

Meeting with EBS Program Manager

1:00-2:00

Conf Call with State Enterprise Architecture Contact.

2:00-3:00

Meeting with Int Bus Solutions Manager

3:00-4:00

BTS Managers Strategic Plan Meeting

4:00-4:30

Meeting with Int Bus Solutions Manager & TBC Consultant

4:30-6:30

Technology Oversight Committee

12   Out of Office

13

8:00-8:45

Meeting with Communications Manager

8:45-9:00

Conf Call with PSSRP Manager

9:00-9:30

Meeting with BTS Deputy Director & BTS Mgrs

9:30-10:30

Meeting with Int PMO Manager

10:30-11:30

Interim Benefit Program Meeting

11:30-12:00

Meeting with Int Interim Transportation Director

1:00-1:30

Meeting with Water Bureau Administrator

2:00-2:30

TOC Quarterly Report at Council

3:00-4:00

Meeting with PSSRP Technical Lead

4:30-5:00

Meeting with Chief Procurement Officer

14

8:15-9:00

Weekly HR Check-In Meeting

9:30-10:00

Meeting with Environmental Services Director

10:00-10:30

Meeting with Customer Relations Manager

10:45-11:15

Meeting with Production Services Manager

1:00-2:00

Request Intake Board Meeting

2:00-2:30

Meeting with BIBS Director

3:30-4:30

Meeting with Portland Development Commission

15

8:30-9:00

Meeting with Customer Relations Manager

Meeting with Chief Administrative Officer

10:30-11:00

Meeting with Information Security Manager

11:00-12:00

Meeting with BTS Deputy Director, Mgrs & Staff

12:30-1:30

Meeting with PSSRP Manager

1:30-2:00

Meeting with City Budget Office Director

2:00-2:30

Meeting with Park Bureau Director

2:30-3:00

Meeting with Assistant

3:30-4:00

Meeting Government Relations Director

4:00-4:30

Meeting with Healthy Working Rivers Director

18   Holiday

19

8:00-9:00

OMF Core Leadership Team

9:00-10:00

BTS Leadership Team Meeting

10:00-10:30

Gartner Conf Call

10:30-11:00

Meeting with Chief Administrative Officer

11:00-11:15

Meeting with BTS Deputy Director

11:30-12:00

Meeting with PBEM Director

12:00-12:30

Meeting with BTS Deputy Director

1:00-2:00

Executive Equity Committee

2:10-3:00

Meeting with Int Bus Solutions Manager/PBEM Director

3:00-3:30

Meeting with BTS Deputy Director, Int Bus Solutions Manager

3:30-4:30

Weekly Mayor/OMF Meeting

4:30-5:00

TOC Check-In Meeting

20

8:00-9:00

OMF Core Leadership Team

9:00-10:00

BTS Leadership Team Meeting

10:00-10:30

Gartner Conf Call

10:30-11:00

Meeting with Chief Administrative Officer

11:00-11:15

Meeting with BTS Deputy Director

11:30-12:00

Meeting with PBEM Director

12:00-12:30

Meeting with BTS Deputy Director

1:00-2:00

Executive Equity Committee

2:10-3:00

Meeting with Int Bus Solutions Manager/PBEM Director

3:00-3:30

Meeting with BTS Deputy Director, Int Bus Solutions Manager

3:30-4:30

Weekly Mayor/OMF Meeting

4:30-5:00

TOC Check-In Meeting

21

8:00-9:00

Meeting with Chief Administrative Officer

9:00-10:00

OMF Labor Management Meeting

10:00-10:30

Meeting with City Auditor

10:30-11:30

EBS Exec Steering Committee/Proj Adv Committee Meeting

11:30-1:00

Bureau Directors Lunch Meeting

1:00-2:00

Request Intake Board Meeting

2:00-2:30

Meeting with Financial Services Director

2:30-3:00

Meeting with EBS Program Manager

3:30-4:30

Meeting with Fire Chief

22

8:15-8:30

Conf Call CIO Government Summit

9:00-9:30

Meeting with Development Services Director

9:30-10:00

Meeting with Planning & Sustainability Director

10:30-11:00

Meeting with FPD&R Director

11:30-12:00

Meeting with Information Security Manager

1:00-1:45

Meeting with Police IT Manager

1:45-2:00

Meeting with Assistant

3:30-4:30

Council Budget Work Session

25

8:00-8:15

Conf Call CIO Government Summit

8:30-10:30

OMF Core Leadership Team

10:45-11:00

Meeting with Communications Manager

11:00-12:00

Production Services Data Base Admin Team Meeting

12:15-1:45

Private Meeting

2:30-3:00

Conf Call with Housing Bureau Director

3:00-3:30

Meeting with Off of Neighborhood Info Director

3:30-4:00

Human Resources Meeting

4:00-4:30

Meeting with Sr IS Manager

4:00-4:15

Conf Call with Police IT Manager

4:30-4:45

Meeting with Chief Administrative Officer

26

8:00-9:00

Meeting with Communications Manager & Contractor

9:00-10:00

BTS Leadership Team Meeting

10:00-11:30

Project Oversight Committee Meeting

11:30-12:30

Meeting with Chief Administrative Officer

1:30-2:00

Meeting with Integra Telecom

2:00-2:30

Meeting with Online Business Systems

2:45-3:00

Meeting with BTS Tech Bus Consultant

3:00-3:30

Meeting with Gartner

3:30-4:30

Meeting with Transportation

4:30-5:00

Meeting with Int Bus Solutions Manager

27

8:00-9:00

Webex Meeting with Communications Manager

9:00-10:00

Meeting with Revenue Bureau

10:30-11:00

Interim Benefits Project Meeting

11:00-12:00

Meeting with BTS Business Operations

1:30-2:00

Meeting with Auditor's Office

2:00-3:00

Continuity of Operations Meeting

3:30-4:00

Meeting with OMF Policy Analyst

4:00-4:30 

Meeting with Chief Financial Officer

4:30-5:00

Meeting with PSSRP Technical Lead

28

8:30-9:30

Meeting with Chief Administrative Officer

9:30-10:30

Meeting with PSSRP Manager

10:30-10:45

Conf Call CA Technologies

11:00-12:00

Meeting with OMF Principal Financial Analyst

2:00-4:00

Council Budget Work Session

 

 

March 2013

Monday

 

Tuesday

 

Wednesday

 

Thursday

 

Friday

 

     

 

1

8:15-8:30

Meeting with BTS Tech Bus Consultant

8:30-10:00

RISC Meeting

11:30-1:30

2013 Oregon Digital Govt Summit Advisory Board Meeting in Salem

2:45-3:00

Meeting with Chief Administrative Officer

3:00-4:00

Meeting with Equity & Human Rights Director

4:00-4:30

Meeting with Information Security Manager

4:30-5:00

Meeting with Vertical Apps Manager

4   Austin TX Conf

5   Austin TX Conf

6   Austin TX Conf

1:00-2:00

Conf Call with Int Bus Solutions Manager

2:00-2:30

Conf Call with HR Director

2:30-3:30

Conf Call BTS Business Operations Meeting

4:30-5:00

Conf Call MDT Planning

7

8:15-9:00

HR Weekly Check-In

9:00-10:00

Meeting with Chief Administrative Officer

10:00-11:30

Meeting with Risk Management

11:30-1:00

Bureau Directors Lunch Meeting

1:00-2:00

Request Intake Board Meeting

2:00-2:30

TOC Check-In

2:30-3:00

Meeting with EBS Program Manager

3:00-3:30

Meeting with Information Security Manager, BTS Mgrs

3:30-4:00

Meeting with Int Business Solutions Manager & CGIS Manager

4:00-4:30

Meeting with Housing Director

8

8:15-8:45

Meeting with Police IT Manager

9:00-9:30

Meeting with City Attorneys Office

9:30-10:00

Meeting with Bus Solutions Mgr

10:00-10:15 

Meeting with BTS Tech Bus Consultant

10:30-11:00

Meeting with Healthy Working Rivers Director

11:30-12:00

Meeting with Windstream

1:00-2:30

Meeting with BTS Diversity Development Committee

2:30-3:30

Meeting with PSSRP Manager

3:30-4:00

Meeting with BTS Admin Mgr/Sr Financial Analyst

11

8:30-9:00

Meeting with Customer Relations Manager

9:00-9:30

Meeting with Chief Procurement Officer

9:30-10:00

HR Meeting

10:00-11:30

Webex CSG Meeting

11:45-12:00

Meeting with Production Services Manager

2:00-3:00

Meeting with Chief Administrative Officer & Commr Fritz

3:00-4:00

BTS Managers Strategic Plan Meeting

4:00-5:00

Meeting with Int Bus Solutions Manager

12

8:00-9:00

Meeting with Int PMO Manager

9:00-10:00

BTS Leadership Team Meeting

10:00-12:00

Project Oversight Committee Meeting

12:30-1:30

Meeting with Chief Administrative Officer

1:30-2:00

Meeting with OMF Policy Analyst

2:00-3:00

Meeting with BTS Deputy Director

3:00-4:00

Meeting with Auditor's Office

4:00-5:00

Conf Call with State

13

8:15-9:00

Meeting with Customer Relations Manager

9:00-9:30

Meeting with OMF Business Operations Mgr

9:30-10:00

Meeting with Bus Solutions Mgr

10:00-10:30

Private Meeting

10:30-11:00

MDT Project Meeting

1:30-1:00

Private Meeting

2:00-3:00

Continuity of Operations Meeting

3:00-4:00

Meeting with BTS Business Operations

4:30-5:00

Meeting with Information Security & Customer Relations Managers

14

8:00-10:00

ProSTEP Skills Panel

10:30-11:30

Meeting with Production Services Manager

1:00-2:00

Request Intake Board Meeting

2:15-2:45

Meeting with City Attorneys Office

3:00-3:30

Meeting with Structured

3:30-4:00

TOC Check-In Meeting

4:00-4:30

Meeting with BIBS Director

4:30-5:00

Meeting with Support Center Manager

 

15

8:00-8:30

Meeting with BTS Deputy Director

8:30-9:30

Meeting with Police IT Manager

9:30-10:00

Meeting with Int Business Solutions Manager & CGIS Manager

10:00-11:00

Meeting with BTS Deputy Director

11:00-11:15

Meeting with OMF Principal Financial Analyst

11:30-12:00

Meeting with BTS Admin Mgr/Sr Financial Analyst

2:00-2:30

Meeting with Chief Financial Officer

3:00-4:00

Meeting with PSSRP Manager

3:45-4:45

Meeting with Sr IS Manager

18

9:00-11:00

OMF Core Leadership Team

11:00-11:30

Meeting with Bus Solutions staff

11:45-12:00

Meeting with Information Security Manager

1:00-2:00

Meeting with Chief Administrative Officer

2:00-2:30

Meeting with BTS Admin Mgr/Sr Financial Analyst

2:30-2:45

Meeting with CGIS Manager

3:30-4:30

Meeting with Int Bus Solutions Manager

4:30-6:30

Technology Oversight Committee

19

8:00-8:30

Meeting with Int PMO Manager

8:30-9:00

Meeting with Police IT Manager

9:00-10:00

BTS Leadership Team Meeting

10:00-11:00

GIS Focus Group Meeting

11:00-11:30

Meeting with BTS Admin Mgr/Sr Financial Analyst

11:30-12:00

Meeting with BTS Deputy Director

12:30-1:30

Meeting with Chief Administrative Officer

2:00-3:00

Meeting with BTS Deputy Director

3:00-3:30

Meetig with Experis

5:30-7:30

PMI Dinner & Meeting

20

8:00-8:30

Meeting with Int Bus Solutions Manager

8:30-9:00

Meeting with Transportation Sr Bus Ops Mgr

9:00-10:00

Meeting with Chief Administrative Officer

10:00-11:30

BTS Monthly Manager & Supervisor Meeting

11:30-12:00

Meeting with Support Center Manager

1:00-2:00

Meeting with Procurement Services

2:00-3:00

Meeting with BTS Business Operations

3:00-4:30

PSSRP Exec Steering Committee Meeting

4:30-5:00

Meeting with PSSRP Technical Lead

21

8:15-9:00

Weekly HR Check-In Meeting

9:00-10:00

OMF Labor Management Meeting

10:00-10:30

Meeting with BTS Tech Bus Consultant

10:30-11:30

Meeting with Fire Chief

11:30-1:00

Bureau Directors Lunch Meeting

1:00-1:15

Meeting with Chief Administrative Officer

2:00-3:00

Meeting with Chief Administrative Officer

3:00-4:00

Revenue Bureau Meeting

 

22

8:15-9:00

Meeting with Police IT Manager

9:00-9:30

MDT Project Meeting

9:30-10:00

Meeting with Production Services Manager

10:00-11:00

Meeting with Chief Administrative Officer & Commr Novick

11:00-11:30

Meeting with Information Security Manager

11:30-12:00

Meeting with EBS Program Manager

1:00-1:30

Meeting with BTS Admin Mgr/Sr Financial Analyst

1:30-2:00

Meeting with OMF Policy Analyst

2:00-2:15

Conf Call with CityFleet Manager

3:00-4:30

EasyStreet Site Visit

25

8:15-9:00

Meeting with BTS Deputy Director

9:00-10:00

Private Meeting

10:00-11:00

Meeting with Chief Administrative Officer

11:00-11:15

Meeting with BTS Tech Bus Consultant

11:30-12:00

Conf Call with Int PMO Manager

1:00-2:00

BTS Server Team Meeting

2:00-3:00

Meeting with Chief Administrative Officer & Commr Fish

3:00-4:00

Meeting with Int Bus Solutions Manager

4:00-4:30

HR Meeting

26  US Public Sector CIO Summit

27  US Public Sector CIO Summit

28  US Public Sector CIO Summit

29

8:00-8:30

Conf Call with PSSRP Manager

8:30-9:30

Meeting with Chief Administrative Officer

9:30-10:30

Meeting with BTS Business Operations

10:30-11:30

Meeting with Production Services Manager

11:30-12:00

Meeting with BTS Admin Mgr/Sr Financial Analyst

12:00-12:15

HR Meeting

12:15-12:30

Meeting with CGIS Manager

1:30-3:00

Speaking at Shimanee/Portland Visit

 

This calendar represents the bureau director's official schedule of regular meetings plus any additional special meetings. Directors are often double-booked and calendars sometimes change on short notice.