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Bureau of Technology Services

Front Desk: 503-823-5198

BTS HelpDesk: 503-823-5199

1120 SW 5th Avenue, Suite 450, Portland, OR 97204

Q4: Chief Technology Officer Ben Berry's Reporting Calendar: October 2013 - December 2013

OCTOBER 2013

 

 

 

 

Monday

Tuesday

Wednesday

Thursday

Friday

 

1

8:00 – 9:00

BTS Project   Management Off Mgr

8:00 – 8:30

BTS Police IT Mgr

9:00 – 9:30

City Attorney

10:00 – 11:00

OMF Principal Financial Analyst

11:00 – 12:00

Chief   Administrative Officer

1:00 – 2:00

Police   Information sensing session

2:00 – 2:30

Local 17, HR   Labor Relations, and BTS Deputy Director

2:30 – 3:30

Oral interviews

3:30 – 4:00

BTS Deputy   Director

4:00 – 4:15

Finance Principal   Management Analyst and Communications Mgr

2

8:30 – 8:45

Int   Communications Mgr

8:45 – 9:00

ActiveNet WO   System

9:30 – 10:30

Transportation   Director

10:30 – 11:00

Office 365

11:00 – 11:30

Sierra Weekly

2:00 – 3:00

RFP Oral   Interviews

3:00 – 3:30

CAO & Commr   Fish

3:33 – 4:00

EBS Program   Manager

4:00 – 4:30

BTS Project   Management Off Mgr

4:30 – 5:00

PSSRP Meeting

3

8:15 – 9:00

BTS Weekly Bus   Ops

9:00 – 10:00

BTS Admin Mgr/Sr   Financial Analyst

10:00 – 11:00

BTS Business   Operations

11:00 – 11:30

CAO & Commr   Saltzman

11:30 – 12:00

BDS employee/meet

1:00 – 2:30

Office 365

3: 00 – 6:00

Yvone Provinces

3:-00 – 4:00

Internal Bus   Services Director

4

NOT IN OFFICE

7  Gartner IT Symposium

 

8  Gartner IT Symposium

9  Gartner IT Symposium

10  Gartner IT Symposium

11

9:30 – 10:00

Citywide   Technology Assessment

 

11:00 – 11:30

Chief Procurement   Officer

 

14

8:00 – 8:30

Job Shadow

8:30 – 9:00

HR Director

9:00 – 11:00

OMF Core   Leadership Team

10:00 – 11:30

CSG group

11:30 – 12:00

Enterprise   Business Solutions ESC

 

11:30 – 11:45

Principal   Management Analyst

12:00 – 1:00

EBS Program   Manager

1:00 – 1:30

BTS Business   Solutions Mgr

1:30 – 2:00

PSSRP Manager

2:00 – 3:00

Chief   Administrative Officer

3:00 – 4:00

Sr. Information   Systems Manager

4:00 – 5:00

HR Director

15

8:00 – 5:00
 
20th Annual   Northwest Public Employees Diversity Conference

 

16

8:00 – 8:30

Int   Communications Mgr

8:30 – 9:00

SAP Learning   solutions

9:00 – 10:00

BTS Interns

11:00 – 11:30

Sierra Assessment  

11:30 – 12:00

Sr. Information   Systems Manager

12:00 – 12:15

Citywide   Technology Assessment

1:00 – 1:30

BTS Deputy   Director

1:30 – 2:00

City Tech   Assessment

2:00 – 3:00

BTS Business   Operations

3:00 – 4:00

Chief   Administrative Officer

4:00 – 5:00

Chief   Administrative Officer

17

OUT OF OFFICE

18

9:00 – 9:15

BTS Project   Management Off Mgr

9:30 – 10:30

BTS Police IT Mgr

11:00 – 12:00

CRM Intern

1:00 – 2:00

BTS Business   Solutions Mgr

2:00 – 3:00

Sierra Service

2:30 – 3:00

Principal   Management Analyst

3:00 – 3:15

Software   technology

3:30 – 4:30

CRM Intern

 

21

8:00 – 8:30

CRM Intern

8:30 – 9:00

BTS Business   Solutions Mgr & CGIS Mgr

11:00 – 11:45

BTS Project   Management Off Mgr

11:00 – 11:30

Principal   Management Analyst

11:45 – 12:30

Citywide   Technology Assessment

1:00 – 1:30

Technology   Project Mgr

2:45 – 3:30

Citywide   Technology Assessment

3:30 – 5:00

Prin Management   Analyst

22

8:00 – 9:00

Chief   Administrative Officer

9:00 – 10:00

BTS Leadership   Team

10:00 – 12:00

BTS Business   Solutions Mgr

12:45 – 1:00

BTS Information   Security Mgr

1:00 – 5:00

Master change   Facilitation meeting

1:30 – 1:45

Budget Office   Director

23

8:00 – 8:30

Principal   Management Analyst 365

8:30 – 9:00

Int   Communications Mgr

9:00 – 9:30

BTS Business   Solutions Mgr

9:30 – 10:00

OMF Principal   Financial Analyst

10:00 – 10:30

Portland Parks   Director

10:45 – 11:15

Police RegJIN

11:30 – 12:00

Sierra Assessment

1:00 – 1:15

Orecle   Representative

1:30 – 2:00

Principal Management   Analyst

2:30 – 3:00
 
RISC Project

3:00 – 3:30

BTS Leadership   Team

3:30 – 4:00

BTS Business   Operations

4:00 – 5:30

U of P Meeting

 

24

25

OUT OF OFFICE

28

8:30 – 9:00

BTS Police IT Mgr

9:00 – 11:00

Chief   Administrative Officer

11:00 – 12:00

BTS Deputy   Director

12:30 – 1:00

RegJIN follow up

1:30 – 2:00

 BTS Business Solutions Mgr & CGIS Mgr

2:00 – 3:00

BTS Business   Solutions Mgr

3:00 – 4:00

BTS Business   Solutions Mgr

4:00 – 4:30

Sprint

 

29

8:15 – 8:45

Gartner

8:45 – 10:00

BTS Leadership   Team
 
 

10:30 – 11:00

EBS Program   Manager

11:00 – 11:30

City Tech   Assessment

1:00 – 1:30

Principal   Management Analyst

1:00 – 5:00

Master Change   Facilitation Training

30

8:45 – 9:15

BTS Project   Management Off Mgr

9:00 – 10:00

BTS Admin Mgr/Sr   Financial Analyst

10:00 – 11:00

Chief   Administrative Officer

11:00 – 11:30

Sierra Assessment

11:30 – 12:00

Sierra Power   Point

2:00 – 2:30

ITD/ PPB Project

2:30 – 3:30

BTS Business   Operations

4:30 – 5:00

Master Change   Facilitation Prep

 

31

8:00 – 5:00

MASTER CHANGE   FACILITATION MEETING

 

 

 

NOVEMBER 2013

 

 

 

 

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

1

8:00 – 5:00

MASTER CHANGE   FACILITATION MEETING

4

8:30 – 11:00

Public Safety   Communities

11:30 – 12:00

Principal Management   Analyst

12:00 – 12:30

Citywide   Technology Assessment

1:00 – 1:30

Principal   Management Analyst

1:30 – 4:00

Utilities Transportation   and Parks Communities of Interest Session

4:00 – 4:15

COI Session

4:00 – 4:30

Community Impact

4:30 – 4:45

IT Vendor

 

 

5

8:30 – 9:30

BTS Leadership   Team

9:30 – 11:30

Citywide Tech   Assessment

11:30 – 12:00

BTS Information   Security Mgr

12:30 – 1:30

Chief   Administrative Officer

1:30 – 4:00

Legislative and   Administrative Communities of Interest Session

2:00 – 3:00

BTS Deputy   Director

3:30 – 4:30

PSSRP Manager

4:30 – 5:00

Sierra Updates

6

8:30 – 9:30

BTS Business   Operations

9:30 – 10:30

Master Change   Facilitation Workshop

10:30 – 2:30

CIO Forum

11:00 – 11:30

Sierra Assessment

2:30 – 4:30

Citywide Tech   Assessment

 

7

8:30 – 10:30

Community   Development Communities

11:30 – 1:00

Bureau Directors   Lunch

2:30 – 3:00

Citywide   Technology Assessment

3:30 – 4:00

Master Change   Facilitation Workshop

4:00 – 4:30

BTS Deputy   Director

8

7:15 – 7:45

Interview

8:30 – 9:30

BTS Police IT Mgr

9:30 – 10:00

PM employment   Status

10:00 – 10:15

11:00 – 11:30

LAS Systems

11:30 – 12:00

Sierra Assessment  

1:00 – 2:30

BTS DDC Monthly   Meeting

2:30 – 3:00

CS Stars

3:00 – 4:30

Citywide   Technology Assessment

 

11

OUT OF OFFCIE

12

8:00 – 8:30

Principal   Management Analyst

8:00 – 9:00

BTS Project   Management Off Mgr

 

10:00 – 12:00

BTS Business   Solutions Mgr

2:30 – 3:00

HR Director

3:00 – 3:30

Citywide   Technology Assessment

3:30 – 4:30

Cyber Security   Meeting

 

13

8:15 – 8:45

Int   Communications Mgr

9:00 – 10:00

IBM Vendor   Presentation

10:00 – 10:30

Sierra Assessment

11:30 – 1:00

Stand for   Children

2:00 – 2:30

Principal   Management Analyst

2:30 – 3:30

BTS Business   Operations

 

14

8:15 – 8:45

FPD&R   Citywide tech

9:30 – 12:00

BOLI Mediation

2:00 – 2:30

BTS Project   Management Off Mgr and Management Analyst

2:30 – 3:00

EBS Program   Manager

 

3:00 – 4:00

Internal Bus   Services Director

4:30 – 5:00

Principal   Management Analyst

15

8:30 – 9:00

E oo Path

9:00 – 11:30

Citywide   Technology Assessment

9:30 – 10:00

OMF Principal   Financial Analyst

11:00 – 12:00

Internal Bus   Services Director

12:15 – 12:30

Citywide   Technology Assessment

1:00 – 2:00

PAALF Meeting

2:30 – 3:30

Chief   Administrative Officer

3:30 – 4:30

AC Crebs

 

18

8:00 – 12:00

OUT OF OFFICE

12:00 – 1:00

Master Change   Facilitation

1:00 – 1:15

LAS follow up

2:00 – 3:00

Fire Chief

3:00 – 3:30

BTS Business   Solutions Mgr & CGIS Mgr

3:30 – 4:00

BTS Business   Solutions Mgr

4:00 – 4:30

Office 365

4:30 – 6:30

Management   Analyst

 

19

8:30 – 5:00

BTS Leadership   Team with

Chief   Administrative Officer

20

8:15 – 8:45

Int   Communications Mgr

9:30 – 11:00

IT Vendor

10:45 – 11:00

CSA II

11:30 – 12:00

Principal   Management Analyst

1:00 – 1:30

Chief Procurement   Officer with Int Customer Relations Mgr

1:30 – 2:00

OMF Business   Operations Mgr

3:00 – 3:30

Core &   Leadership

 

21

8:15 – 9:00

BTS Business   Operations

9:00 – 10:30

Chief   Administrative Officer

10:30 – 12:00

EBS Program   Manager

12:30 – 1:00

BTS Deputy   Director

1:30 – 2:00

Office 365

2:00 – 2:30

BTS Police IT Mgr

2:30 – 3:00

Customer   Relations and Admin Meeting

3:00 – 5 00

OMF Bus Ops   Finance Mgr

 

22

8:15 – 9:00

BTS Deputy   Director

9:30 – 10:30

Support Center   Team Meeting

11:00 – 11:30

Internal Bus   Services Director

11:30 – 11:45

IT Vendor

1:00 – 1:30

BTS Information   Security Mgr

1:30 – 2:00

Windstream   Meeting

2:00 – 2:30

PSSRP Manager

2:30 – 3:00

PSSRP Manager and   BTS Deputy Director

2:55 – 3:00

BTS Deputy   Director and BTS Admin Mgr/Sr Financial Analyst

4:00 – 4:30

Principal   Management Analyst          

25

10:00 – 11:00

Initial review

11:00 – 12:00

Citywide   Technology Assessment

1:00 – 1:30

Migration of City   Home Page

1:30 – 2:00

CRM Intern

 

2:00 – 2:45

BTS Business   Solutions Mgr

2:45 – 3:00

BTS Support   Center Manager

3:30 – 4:30

Office 365 with   HR Director

26

8:15 – 9:00

Int   Communications Mgr

9:00 – 10:00

BTS Leadership   Team

10:15 – 10:45

Citywide   Technology Assessment

2:00 – 3:00

BTS Deputy   Director

 

27

9:30 – 10:30

BTS Business   Operations

10:30 – 11:00

Principal Management   Analyst

1:30 – 2:00

BTS Information   Security Mgr

 

28

THANKSGIVING

 

 

 

DECEMBER 2013

 

 

 

 

Monday

Tuesday

Wednesday

Thursday

Friday

2

9:00 – 9:30

CWTA Presentation

9:30 – 10:00

Principal   Management Analyst

10:00 – 10:30

Administrative   Asst

10:30 – 11:15

Sierra VP of   Solutions

11:45 – 1:00

PMO appreciation

1:30 – 2:00

CRM Intern

2:00 – 2:30

Office 365

2:30 – 3:00

Citywide   Technology Assessment

3:00 – 3:15

Int   Communications Mgr

3:45 – 4:00

IT meeting

4:00 – 5:00

Smart City

3

8:00 – 8:15

EBS Program   Manager

8:15 – 9:00

Int   Communications Mgr

9:00 – 10:00

New Employee   Event

10:00 – 10:30

BTS Production   Services Manager

10:30 – 11:00

Citywide Tech

11:00 – 11:30

Citywide   Technology Assessment

11:30 – 12:00

Billable Service

12:30 – 1:30

Chief   Administrative Officer

2:00 – 2:30

Office 365 and   BTS Deputy Directo

3:00    - 4:30

Smart Technology

 

4

8:15 – 8:45

Auditors Office

9:00 – 9:30

CRM Intern  

9:30 – 10:00

Citywide   Technology Assessment

10:00 – 11:00

FileHold

11:00 – 11:30

Sierra Assessment  

11:30 – 12:00

Principal   Management Analyst

12:00 – 1:00

Black History

1:00 – 1:30

Chief Procurement   Officer

2:30 – 3:00

IN – COM Data   System

3:00 – 3:30

Office 365

3:30 – 3:35

CRM Intern

5

8:30 – 9:00

PSSRP Meeting

10:00 – 11:00

BTS Admin Mgr/Sr   Financial Analyst

11:00 – 11:30

Enterprise Server

11:30 – 1:00

Chief   Administrative Officer

1:30 – 2:00

Principal   Management Analyst

2:00 – 2:30

Record Retention

2:30 – 2:45

CRM Intern

3:00 – 4:00

Office 365

4:00 – 4:40

BTS Structure   meeting

 

6

8:00 – 8:30

Citywide   Technology Assessment

8:30 – 9:15

ECC Tour

9:30 – 10:30

Dispatch   Technology

11:45 – 12:15

OMF Principal   Financial Analyst

1:00 – 2:00

BTS Police IT Mgr

2:00 – 2:30

CRM Intern

3:00 – 3:30

Public records

 

9

BUILDING CLOSED

10

BUILDING CLOSED

11

8:30 – 9:00

Sierra Assessment

10:00 – 11:30

RegJIN Project

12:00 – 1:00

PDC Informational

1:00 – 1:30

Chief   Administrative Officer, OMF Principal Financial Analyst and OMF Bus Ops   Finance Mgr

1:40 – 1:45

Senior   Information Systems Manager

1:50 – 1:55

Int Customer   Relations Mgr

2:00 – 3:30

BTS Labor   Management Committee

3:30 – 4:00

Principal   Management Analyst

4:00 – 4:30

PSSRP Meeting

4:40 – 4:45

CRM Intern

12

8:45 – 9:00

PDC IT

9:00 – 10:00

9:45 – 10:00

BTS Admin Mgr/Sr   Financial Analyst

11:30 – 12:00

 

 

12:15 – 1:00

Dark Fiber

1:00 – 2:00

iOS on Enterprise

2:00 – 2:30

Internal Bus   Services Director

2:30 – 3:00

BTS Police IT Mgr

 

3:00 – 4:00

Risk with   Internal Bus Services Director

3:30 – 3:45

CRM Intern

4:00 – 4:45

GCG Capabilities

13

8:00 – 8:30

Public Records

Meeting

 

8:30 – 9:30

CWTA Prep

10:00 – 2:00

BIS Adv. Council   Meeting

3:30 – 4:00

Internal Bus   Services Director

4:00 – 4:30

OMF Bus Ops   Finance Mgr

4:30 – 4:15

Management   Analyst

 

16

8:00 – 8:30

Citywide Tech   Assessment

8:30 – 9:00

Citywide   Technology Assessment

9:15 – 9:45

BTS Business   Solutions Mgr & CGIS Mgr

 

9:45 – 10:30

BTS Business   Solutions Mgr

10:30 – 11:00

BTS Information   Security Mgr

11:00 – 11:30

CRM Intern

12:30 – 1:30

Power Outage   meeting

1:30 – 3:00

Sierra Assesment   with Citywide Technology Assessment

3:00 – 3:30

BAC meeting

3:30 – 5:00

Finance Principal   Management Analyst and Communications Mgr

 

5:00 – 6:30

Management   Analyst

17

8:00 -8:30

Int   Communications Mgr

8:30 – 10:00

BTS Leadership   Team

10:00 – 12:00

Sierra Assessment

11:45 – 12:00

CRM Intern

12:30 – 1:00

RISC AP Interface

2:00 – 4:00

Oracle

5:00 – 6:00

Citywide   Technology Assessment

 

 

18

8:00 – 1:00

OUT OF OFFICE

1:00 – 2:00

OMF core   Leadership

Mayor’s Chief of   Staff

2:00 – 5:00

OUT OF OFFICE

19

8:00 – 8:15

Job Shadow

8:15 – 9:15

BTS Business   Operations

10:00 – 11:00

Senior   Information Systems Manager

11:00 – 11:30

BTS Information   Security Mgr

11:30 – 12:00

Office 365   Principal Management Analyst and BTS Deputy Director

1:00 – 1:30

PSSRP Manager

1:30 – 2:00

Office 365   meeting

3:00 – 4:00

BTS Project Management   Off Mgr

4:00 – 4:30

CTL Solutions   Consultant

20

8:30 – 9:30

Precinct Data   Center with BTS Police IT Mgr

10:00 – 11:00

AC Creb’s meeting

11:00 – 11:30

Sr. Information   Systems Manager


11:30 – 12:00

State Tech   Magazine meeting

12:00 – 1:00

CIP Review

1:00 – 2:00

PSSRP Manager

2:00 – 3:00

Business Systems   Analyst

3:00 – 3:30

Business Systems   Analyst

3:30 – 4:00

OMF Business   Operations Mgr

23

8:00 – 8:30

Job Shadow

8:30 – 9:00

BTS Deputy   Director

9:00 – 10:00

Business Systems   Analyst

10:00 – 10:30

Business Systems   Analyst

10:30 – 11:00

Office 365   meeting

1:00 – 2:30

Meeting with   Mayor Charlie Hales

2:30    - 3:00

Interim CAO

3:00 – 3:15

BTS Business   Solutions Mgr & CGIS Mgr

3:15 – 4:00

BTS Business   Solutions Mgr

4:00 – 4:30

Technology Assn   of OR meeting

4:30 – 5:00

Business Systems   Analyst          

24

OUT OF OFFICE

25

CHRISTMAS HOLIDAY

26

9:00 – 10:00

BTS HR Check-In

10:00 – 11:00

BTS Business   Operations

1:00 – 5:00

Master Change   Facilitation

 

27

OUT OF OFFICE

30

9:00 – 10:00

Interim CAO

10:00 – 11:00

Master Change   Facilitation

11:00 – 11:30

Fardad Meet &   Greet

3:00 – 5:00

Master Change   Facilitation

31

8:15 – 9:00

Int   Communications Mgr

9:00 – 10-00

BTS Deputy   Director

10:15 – 10:45

Office 365   meeting

12:00 – 5:30

Master Change   Facilitation