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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

(GL) General Ledger

Table of Contents

(Printable Version)

Reports


Account Maintenance

Account Maintenance (RP_S_GL_ACCOUNT_MAINTENANCE)

The GL Account Maintainer performs two steps in the process of creation of a GL account: primary request analysis and the account creation. GL accounts may be changed or deleted, or their assignment to other objects may be changed.

Job Aids and Work Instructions

Job Aids

Material Group to GL Mapping

Work Instructions

FS00 Block GL Account

FS00 Create New GL Account

FS00 Delete GL Account

Change Documentation

23 October 2013: added Material Group to GL Mapping

20 August 2013: updated role description; added work instructions


CAFR Extract

RP_S_GL_CAFR_EXTRACT

 

Work Instruction

ZFI_IA_REPOSTING 64/65 Reposting Program Manual Process Work Instruction

 

Change Documentation

30 June 2014: added ZFI_IA_Reposting


GL/CO/FM Master Data Maintenance


Journal Entries - Bureau Approve/Reject

Journal Entries - Bureau Approve/Reject (RP_S_GL_JOURNAL_ENTRIES_BUREAU) 

This role is for users across the City who do bureau or first level approval of journal entries.

Job Aids and Work Instructions

Job Aids

Document Types

Deleting Parked Documents - Journal Entries

Edition Options for FV50 and FV60

ZFICP01 Mass JV Upload Directions

ZFICP01 Mass JV Upload Template

Work Instructions

FV50 Approve an Internal Service Interagency Billing JE

FV50 How to Find and Copy an Account Assignment Template

FV50 Park GL Account Document

FBV0 Posted Parked Document

FV50 Record ODOT Cooperative Agreement Deposit

ZFICP01 Mass JV Upload

Change Documentation

4 June 2014: added FV50 Approve an Internal Service Interagency Billing JE

8 October 2013: Added ZFICP01 template and directions

29 August 2013: added two job aids

20 August 2013: updated role description; added job aids and work instructions


Journal Entries - Enter/Park

Journal Entries - Enter/Park (RP_S_GL_JOURNALS_ENTRIES_PARK)

This role allows users to enter and park a journal entry. 

Job Aids and  Work Instructions

Job Aids

Document Types

Deleting Parked Documents - Journal Entries

Edition Options for FV50 and FV60

ZFICP01 Mass JV Upload Directions

ZFICP01 Mass JV Upload Template

Work Instructions

FV50 How to Find and Copy an Account Assignment Template

FV50 Park an Internal Service Interagency Billing

FV50 Park GL Account Document

FV50 Reallocate Internal Service Interagency Costs

FV50 Record ODOT Cooperative Agreement Deposit

ZFICP01 Mass JV Upload

Change Documentation

4 June 2014: added FV50 Park an Internal Service Interagency Billing and FV50 Reallocate Internal Service Interagency Costs

8 October 2013: Added ZFICP01 template and directions

29 August 2013: added two job aids

20 August 2013: updated role description; added job aid and work instructions


Journal Entries - Final Approve and Post/Reject

Journal Entries - Final Approve and Post/Reject (RP_S_GL_JOURNAL_ENTRIES_FINAL)

This role allows designated users to review, then to approve and post or reject journal entries.

Job Aids and Work Instructions

Job Aids

Document Types

Deleting Parked Documents - Journal Entries

Edition Options for FV50 and FV60

Work Instructions

F.80 Mass Reversal of Documents

FB08 Reverse Document

FB50 Enter GL Account Document

FBD2 Mark Recurring Entry for Deletion and Delete Recurring Entry

FBR2 Reversing an Incorrect Year-End (YE) Journal Entry

Change Documentation

29 August 2013: added two job aids

21 August 2013: updated role definition; added job aids and work instructions


Month-End Closing

Month-End Closing (RP_S_GL_MONTH_END_CLOSING) 

The Month-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries for closing purposes.

Work Instructions

Automatic Clearing of Open GR/IR Account Items

F.14 Create Posting Documents from Recurring Entries

F.81 Reverse Posting for Accrual or Deferral Document

FBS1 Enter Accrual or Deferral Document

OB52 How to Open a Closed Period for a Special Authorization Group

OB52 Month-End Posting Period Closing/Opening Process

Change Documentation

21 August 2013: updated role description; added work instructions


Year-End Closing Process

Year-End Closing Process (RP_S_GL_YEAR_END_CLOSING_PROCE) 

The Year-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries.

Work Instructions

FAGLGVTR Execute Year-End Balance Carryforward

S_ALR_87012284 Run Balance Sheet Profit and Loss

Change Documentation

21 August 2013: updated role description; added work instructions